At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.
We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.
Job Type: Full Time
We are looking for an experienced and highly organized Document Coordinator to support document management activities across engineering projects and proposals. This role plays a critical part in ensuring the accuracy, consistency, and timely delivery of technical documentation while supporting a large engineering team and maintaining operational continuity.
The successful candidate will work closely with a senior team member and must be able to independently manage document workflows, handle fluctuating workloads, and maintain high-quality standards in a fast-paced, deadline-driven environment.
- Edit, format, and proofread technical documents to meet internal standards and client requirements
- Coordinate document workflows across multiple projects, ensuring deadlines and quality expectations are met
- Maintain accurate records within the document management system and ensure proper filing and version control
- Distribute documents electronically to clients and maintain associated data management records
- Support proposal-related documentation and provide coverage for senior team member when required
- Serve as the primary point of contact for document-related activities across assigned projects
- Prepare and maintain operational reports, including timesheets and utilization tracking
- Provide general support for data centre and library functions, including printing, scanning, and maintaining resources
- Bachelor’s degree in Arts, Communications, Journalism, or a related field, or equivalent experience
- Minimum of four to five years of relevant experience in document coordination, editing, or a similar function
- Advanced proficiency in Microsoft Word and strong experience with document formatting and editing tools
- Strong organizational, time management, and multitasking skills with the ability to manage competing priorities
- Exceptional attention to detail with a strong focus on accuracy and quality
- Experience working in a technical or engineering environment is preferred
- Strong communication skills with the ability to collaborate effectively with internal and external stakeholders
- Ability to work independently, demonstrate initiative, and adapt to changing priorities
- Must be comfortable working in a hybrid environment with a requirement to be in the office four days per week
- Ability to manage fluctuating workloads and meet tight deadlines
- Must be eligible to obtain Top Secret security clearance due to the nature of the work
- Experience with proposal support and familiarity with AI tools is considered an asset
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive information
Compensation
$50,000 to $70,000
Position Type
We have 1 available position(s).
AI Usage Disclosure
At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.
Experience and accommodations
