About us
Banner Environmental Engineering Consultants Ltd. is a multi-discipline firm which provides a full range of engineering services in the areas of civil, structural, mechanical, electrical, process, environmental and research engineering. Our firm consists of Engineers and Scientists, and have been active in Professional Engineering in Alberta and Western Canada since 1985.
Job Summary
Banner Environmental Engineering Consultants Ltd. is currently recruiting for a Office and Accounting Administrator to join our team. This will be a full time position based in the firm's office located in Diamond Valley.
The Office & Accounting Administrator plays a central role in supporting daily business operations, providing administrative leadership, and ensuring accurate, timely financial record‑keeping. This role is ideal for a highly organized, detail‑oriented professional who can manage bookkeeping tasks, coordinate office activities, support staff and management, and maintain efficient internal systems.
Key Responsibilities:
- Process accounts payable and accounts receivable, including invoice coding, data entry, reconciliation, and payment preparation.
- Maintain and update accounting records in QuickBooks (or applicable software), ensuring accuracy and proper documentation.
- Manage employee timesheet and employee expense submissions: review, verify, code, and coordinate approvals.
- Reconcile bank, credit card, and petty cash accounts monthly.
- Assist in preparing weekly financial reports, balance sheets, cash flow updates, and month‑end packages for management.
- Track GST, prepare remittances, and assist with year‑end documentation as required.
- Coordinate with external accountants, bookkeepers, or auditors to provide required records and financial information.
- Manage insurance renewals, including gathering required documentation, coordinating with brokers, updating company records, and ensuring timely submission.
- Oversee general office operations, including supplies, mail, filing systems, vendor coordination, and maintaining organized administrative processes.
- Maintain staff records, certifications, onboarding documents, and employment files.
- Support management with scheduling, meeting preparation, correspondence, and document organization.
- Assist in creating, updating, and maintaining company forms, logs, templates, and internal documents.
- Serve as the first point of contact for phone calls, visitors, clients, and external partners.
- Coordinate travel arrangements, training bookings, and registrations when required.
- Oversee fleet management, including tracking vehicle maintenances, registrations, insurance, mileage logs, scheduling service appointments and maintaining accurate fleet records.
- Assist with onboarding activities including paperwork, setup coordination, and training tracking
- Maintain confidential employee files in compliance with company policy.
- Track staff hours, assist with payroll preparation support (timesheets, coding, documentation), and liaise with management for approvals.
- Maintain organized digital and physical filing systems for administrative, financial, and regulatory documents.
- Support safety and compliance documentation tracking where needed.
- Ensure document retention practices are followed according to company procedures
Qualifications / Requirements:
- 2–5 years of experience in office administration, bookkeeping, or accounting support roles.
- Diploma or certification in Business Administration, Accounting, or a related field
- Proficiency with QuickBooks Desktop/Online or similar accounting software.
- Strong skills in Microsoft Office (Word, Excel, Outlook), digital filing, and record management.
- Excellent attention to detail, organization, and ability to manage multiple priorities.
- Strong interpersonal skills with the ability to communicate professionally with staff, clients, and vendors.
- Construction Experience considered an asset
- Ability to multi-task and self motivate
- Valid Class 5 Driver’s License, acceptable driving record with 3 years driving experience
- Desire to work in a fast-paced, solutions based, Consulting Engineering environment with a focus on personal growth and willing to accept new and challenging assignments.
- A positive attitude and ability to work independently and as part of a team.
- Excellent communication skills, both verbal and written.
Benefits
- Paid Travel Time
- Travel and Shift Bonus
- Meals and Accommodation Provided
- Health Benefits
Job Type:
Benefits:
- Dental care
- Extended health care
- On-site gym
Job Types: Full-time, Permanent
Pay: $22.00-$30.00 per hour
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Experience:
- Accounting/Bookkeeping: 2 years (preferred)
Work Location: In person
