Torus Talent is seeking an Accounts Payable and Office Administrator on behalf of our rapidly growing Vancouver-based client. This role is well suited to a detail-oriented accounting professional who enjoys combining hands-on accounts payable responsibilities with broader administrative and operational support.
The successful candidate will manage the full accounts payable cycle, contribute to month-end accounting activities, and help ensure the smooth day-to-day operation of the Vancouver office. This position requires strong organizational skills, accuracy, sound judgment, and the ability to work effectively with employees, vendors, building management, and senior leadership.
- Manage the complete accounts payable process, from invoice receipt and coding through approval, payment, and reconciliation.
- Review vendor invoices for accuracy, appropriate authorization, supporting documentation, and compliance with internal policies.
- Match purchase orders, receiving records, and supplier invoices, investigating and resolving any differences.
- Prepare and process weekly vendor payment runs, ensuring payments are complete, accurate, and issued on schedule.
- Maintain accurate vendor profiles, banking information, payment terms, and other supplier records.
- Respond to vendor inquiries and work collaboratively to resolve payment, invoice, and account-related issues.
- Reconcile vendor statements and accounts payable balances, following up on credits, missing invoices, duplicate charges, and outstanding items.
- Record and reconcile bank transactions and corporate credit card activity within the ERP system.
- Maintain complete and organized accounts payable documentation and financial records.
- Identify opportunities to streamline accounts payable workflows and strengthen related procedures and controls.
- Assist with month-end close activities, including accounts payable reconciliations, accruals, journal entries, and supporting schedules.
- Support the accounting team with daily transaction processing and other general accounting responsibilities.
- Work with internal departments to gather, verify, and clarify financial information.
- Monitor bank balances and provide support with short-term cash flow planning and payment forecasting.
- Maintain accurate accounting records in accordance with company policies and internal control requirements.
- Prepare documentation and supporting schedules for year-end audits, reviews, and other external requests.
- Investigate discrepancies and assist with the resolution of accounting or transactional issues.
- Participate in ERP enhancements, system implementations, user testing, and finance process improvement projects.
- Support additional accounting assignments, reporting requirements, and special projects as needed.
- Coordinate day-to-day office administration to maintain an organized, functional, and welcoming workplace.
- Monitor and replenish office, kitchen, and general workplace supplies.
- Manage employee and visitor access, including the administration of office keys and access fobs.
- Receive, sort, distribute, and coordinate incoming mail and deliveries.
- Serve as a point of contact with building management regarding access, maintenance, repairs, deliveries, and other facility matters.
- Assist with the administrative aspects of employee onboarding, including workspace preparation and access coordination.
- Provide administrative support to members of the Finance and Leadership teams.
- Help coordinate internal office requirements, workplace vendors, and other operational activities.
- Contribute to administrative projects and other duties based on evolving business needs.
- Previous experience managing accounts payable within a corporate accounting environment.
- Understanding of invoice coding, purchase order matching, vendor reconciliations, and payment processing.
- Experience supporting month-end close activities and preparing account reconciliations.
- Familiarity with ERP or accounting systems and an interest in improving financial processes.
- Experience recording and reconciling bank and corporate credit card transactions.
- Strong attention to detail and the ability to maintain accurate financial and administrative records.
- Experience supporting office administration, facilities coordination, or employee onboarding.
- Strong communication skills and the ability to interact professionally with vendors, employees, and external partners.
- Ability to manage competing priorities and work independently in a fast-moving environment.
- Experience within an e-commerce, retail, consumer products, or rapidly growing organization would be considered an asset.
