Office Administration (3-Month Contract)
Hamilton Smith Ltd. – Belleville, ON
Pay: $23.00–$27.00 per hour (based on experience)
Hamilton Smith Ltd. is a well-established commercial HVAC and Refrigeration contractor serving Eastern Ontario. We are looking for an organized, detail-oriented Office Admin to join our team on a full-time, 3-month contract, with the potential for extension based on business needs.
This position involves a variety of general office administrative duties, including customer service, work order processing, data entry, invoicing, and providing support to multiple departments. While answering phones is part of the role, the successful candidate will also be responsible for a wide range of administrative and computer-based tasks.
Responsibilities
- Answer incoming customer calls professionally and direct inquiries appropriately
- Create and process service work orders from calls and emails
- Perform accurate data entry in company software systems and customer portals
- Assist with processing customer invoices and ensure billing information is accurate
- Assist with Accounts Payable and Accounts Receivable administrative tasks and filing
- Maintain accurate customer records and detailed communication notes
- Provide administrative support to the dispatch, service and management teams
- Assist with various office projects and day-to-day administrative duties
- Maintain confidentiality while handling company and customer information
- Other duties as assigned
Qualifications
- Completion of a college diploma or certificate in Office Administration, Business Administration, Accounting, or a related field is preferred.
- Equivalent combinations of education and relevant office experience will also be considered.
- 2–3 years of office administration experience preferred.
- Strong computer skills with the ability to quickly learn new software systems.
- Proficiency in Microsoft Office (Word, Excel and Outlook).
- Experience with data entry and general office administration.
- Accounting, invoicing or bookkeeping experience is considered an asset.
- Excellent organizational, communication and time management skills.
- Ability to prioritize multiple tasks in a fast-paced environment.
- Professional, dependable and detail-oriented.
- Experience in the construction, HVAC, refrigeration or service industry is considered an asset.
About You
You enjoy keeping things organized and take pride in producing accurate work. You are comfortable learning new software, enjoy working with people, and can manage multiple priorities throughout the day. You are dependable, positive, and willing to jump in wherever needed to help the team succeed.
Job Details
- Job Type: Full-time, 3-Month Contract
- Potential: Opportunity for contract extension based on business needs and performance
- Schedule: Monday to Friday, Day Shift
- Location: Belleville, Ontario (In Person)
Hamilton Smith Ltd. offers a collaborative and professional work environment where every employee plays an important role in supporting our customers and field technicians. If you're looking for an opportunity to make an immediate impact while expanding your administrative skills, we'd love to hear from you.
Hamilton Smith Ltd. is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $23.00-$27.00 per hour
Experience:
- Office Admin : 2 years (preferred)
- Microsoft Outlook: 2 years (preferred)
- Data entry: 1 year (preferred)
Location:
- Belleville, ON (preferred)
Work Location: In person
