The Opportunity
Golden Life Management – Ocean Front Village | Courtenay, BC
Position Type: Permanent, Full-Time (1.00 FTE)
Shift Schedule: Day
Shift Times: 8:00 – 16:00 (8-hour shifts)
Ocean Front Village is looking for a highly organized and proactive Office Manager to support the day-to-day administrative operations of our community. This is a key leadership role responsible for scheduling, payroll coordination, office administration, employee onboarding, and ensuring efficient office operations that support both staff and residents.
If you enjoy working in a fast-paced environment, are detail-oriented, and excel at coordinating multiple priorities, we’d love to hear from you.
What You’ll Do
- Coordinate and maintain employee schedules in accordance with collective agreements.
- Monitor staffing levels to minimize vacancies and overtime while optimizing workforce productivity.
- Review and verify employee timekeeping records and prepare payroll submissions each pay period.
- Manage housekeeping department
- Generate attendance, scheduling, and payroll reports for leadership.
- Collaborate closely with department managers and supervisors to support staffing needs.
- Lead and support scheduling staff while promoting efficient scheduling practices.
- Manage office operations, including purchasing, receiving, and inventory of office supplies within budget.
- Develop and maintain organized office and employee filing systems.
- Coordinate new employee onboarding, including documentation, benefits enrollment, and orientation scheduling.
- Monitor employee records to ensure required certifications, reviews, and documentation remain current.
- Support attendance management processes in partnership with the Community Manager.
- Perform other administrative duties that contribute to the smooth operation of the Village.
What You'll Bring
- High school graduation plus Office Administration, Office Management, or related education, or an equivalent combination of education and experience.
- Experience working with electronic scheduling and payroll systems.
- Strong Microsoft Office skills, including:
- Excel (formulas)
- Word (advanced formatting)
- Outlook
- PowerPoint
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Exceptional customer service, communication, and conflict resolution skills.
- The ability to prioritize multiple tasks in a busy environment.
- Initiative and the ability to work independently with minimal supervision.
- Experience in Long-Term Care is an asset.
What We Offer
- Competitive salary: $64,521.60 - $74,483.20 of per hour, commensurate with experience.
- A meaningful role in a purpose-driven, family-owned organization dedicated to seniors' care.
- Stable, full-time permanent employment in Courtenay, BC.
- Opportunities for professional development and growth within a growing organization.
- Extended heath and dental benefits
About Ocean Front Village
At Ocean Front Village, we believe exceptional care and service starts with exceptional environments – for both residents and staff. Overlooking the ocean along the Courtenay Riverway Heritage Walk, our Village features 120 long-term care suites and 6 hospice suites, all thoughtfully designed to support connection, teamwork, and resident well-being.
As part of our team, employees benefit from well-designed workspaces, supportive leadership, and strong relationships that help foster clarity, communication, and a positive working environment. Team members are equipped with the training, tools, and ongoing mentorship needed to deliver high-quality service while expanding their skills, strengthening their confidence, and growing in their careers at Golden Life.
At Golden Life Management, we care for our employees – providing the space, culture, and community that empower you to thrive personally and professionally.
Golden Life Management is committed to building a diverse workforce. Accommodations are available during the hiring process.
We thank all applicants for their interest. Only those selected for an interview will be contacted.
