Payroll Administrator
Location: New Hamburg, Ontario
Department: Accounting
Reports to: Director of Finance
PLEASE NOTE: This is an in-office position. Applications must be submitted through our company website. To apply, please visit https://arcadianprojects.ca/careers/.
Position Summary
The Payroll Administrator is responsible for the accurate and timely processing of payroll for a workforce that includes unionized hourly field employees and salaried staff. This role supports a fast-paced EPC (Engineering, Procurement, Construction) environment and ensures compliance with collective agreements, provincial/federal regulations, and company policies.
The Payroll Administrator plays a critical role in maintaining payroll integrity across multiple projects, supporting field operations, and ensuring employees are paid correctly and on time.
Key Responsibilities
Payroll Processing (Full-Cycle)
- Process weekly payroll for union and non-union employees across multiple projects
- Review and validate time entries, job cost coding, and labour allocations
- Calculate wages including overtime, shift premiums, travel pay, per diems, and incentives
- Process payroll adjustments (retro pay, corrections, terminations, final pay)
- Maintain accurate payroll records and audit
Union & Collective Agreement Administration
- Interpret and apply collective agreements, including wage grids, premiums, and rules
- Calculate and remit union dues, benefit contributions, and fringe payments
- Ensure compliance with prevailing wage requirements and labour classification
Time & Attendance / Field Coordination
- Liaise with project managers, site supervisors, and field admins to verify hours, classifications, and approvals
- Manage time and attendance systems and resolve discrepancies
- Ensure accuracy of:
- Job costing
- Labour burden allocations
- Project-specific pay rules
Employee Support & Issue Resolution
- Act as the primary point of contact for payroll inquiries
- Investigate and resolve pay discrepancies quickly and professionally
- Provide guidance to employees on:
- Pay statements
- Union deductions
- Benefits and entitlements
Reporting & Continuous Improvement
- Prepare payroll reports for finance, job costing, and management reporting
- Support development and improvement of payroll processes and controls
- Assist in implementations or upgrades to ERP/payroll systems
Qualifications & Experience
- Post-secondary education in Accounting, Finance, or Business Administration
- 2–5+ years payroll experience, preferably in:
- Construction / EPC / infrastructure
- Unionized workforce environments
Strong knowledge of the following would be considered an asset:
- Canadian payroll regulations (CRA)
- Union payroll and collective agreements
Skills & Competencies
- High level of accuracy and attention to detail
- Strong Excel and payroll system proficiency
- Ability to manage high-volume, deadline-driven payroll cycles
- Strong communication skills with both office and field teams
- Ability to maintain confidentiality and professionalism
- Strong problem-solving and organizational skills
Preferred Experience (EPC / Renewable Energy)
- Experience supporting large-scale construction or energy projects
- Familiarity with:
- Multi-project/job costing environments
- Remote site payroll coordination
- Multi-union or multi-agreement payroll scenarios
Working Conditions
- Fast-paced, deadline-driven environment aligned with payroll cycles
- Regular coordination with field operations and project teams
- May require flexibility during peak payroll or project mobilization periods
Interested in joining our team? Please submit your application through our company website by visiting https://arcadianprojects.ca/careers/.
Join a team delivering critical renewable energy infrastructure projects. This role ensures the workforce powering these projects is compensated accurately and compliantly supporting both operational excellence and employee trust.
Pay: $25.00-$30.00 per hour
Benefits:
- Company events
- Dental care
- On-site parking
- Paid time off
- Vision care
Application question(s):
- Have you completed your application through our company website?
- Do you have post-secondary education in Accounting, Finance, Business Administration, or a related field?
Experience:
- payroll: 2 years (required)
Work Location: In person
