Job Title: Advancement Assistant
Location: Atlantic School of Theology, Halifax, N.S.
Position Type: Five-year term, full-time, on-campus
Salary: Level 4 (Range $41,443 to $55,652)
Benefits: 10 days annual vacation; holiday closure for Christmas/New Year; additional days for Easter weekend; comprehensive health and dental plans; fitness allowance; pension after probation.
Join a dynamic Advancement team where your creativity, organizational, and people skills directly impact meaningful connections and community growth. In this varied and collaborative role, you’ll help bring events, campaigns, and stories to life while building valuable experience across communications, fundraising, and operations. If you are drawn to purposeful work that contributes to a larger calling, this is an opportunity to grow while serving something truly significant.
Position Summary
The Advancement Assistant supports communications, recruitment, and fundraising activities by coordinating events, managing communications, maintaining donor data, and providing administrative support to the Advancement team.
Core Responsibilities
1. Fundraising & Philanthropy Support
- Update donor contact information and perform routine data entry within the advancement database to ensure data integrity.
- Process contribution entries in line with standard operating procedures; flag non-standard gifts for escalation.
- Manage donor acknowledgments workflow: pull donor data, execute mail merges, print letters for signing, and assist with mailing.
- Assist with fundraising event logistics, including setup/teardown and on-site support as needed.
2. Recruitment Support
- Assist with event logistics, setup, attendee data collection, and follow-up communications.
3. Communications, Marketing & Digital Engagement
- Develop social media content calendars, draft captions, schedule posts, and monitor platform engagement (comments/DMs) in alignment with the master schedule.
- Assemble newsletters by compiling content from contributors, formatting links and images, and routing drafts for approval prior to distribution.
- Create basic digital graphics and promotional materials, collaborating with the Manager of Communications on larger print collateral.
- Capture event photography for storytelling and promotional use at campus events and alumni gatherings.
4. Departmental Administration & Operations
- Serve as the initial contact for department phone and email inquiries; manage messages and redirect as needed.
- Coordinate and update a shared editorial calendar to track the scheduling and flow of all external and internal communications.
- Coordinate with external print vendors to ensure the timely delivery of collateral (appeals, programs, brochures, and signage).
- Manage in-house print production for smaller-scale campus signage, event programs, etc.
- Support mailing list maintenance, list segmentation, and targeted outreach across communications, recruitment, and fundraising
- Assist with compiling data and preparing routine department summaries for internal tracking and Board of Governors reports.
- Provide general administrative support and assist with other advancement activities as needed.
Candidate Profile
Required Education & Experience
- Diploma or degree in communications, marketing, administration, or a related field, or equivalent experience.
- Proficiency with DonorPerfect or equivalent donor management software; strong data entry skills.
- Proficiency with Office 365 (Teams, Word, Excel, PowerPoint) and familiarity with social media platforms.
- Basic graphic design experience using Canva, Adobe Illustrator, and Adobe InDesign; ability to design simple promotional materials.
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks with competing deadlines.
- Effective written and verbal communication skills; customer-service orientation; collaborative mindset.
Preferred Assets
- Experience coordinating with print houses and on-campus events.
- Experience in a university or nonprofit fundraising environment.
- Comfortable with event photography and basic photo editing.
Position Framework
Scope & Flexibility
- This description outlines the core components of the role. Additional duties aligned with the Advancement office may be assigned as needs evolve.
- The Advancement Assistant operates as an integral part of a collaborative team, working under the guidance and direction of senior department members.
Operational Environment
- On-campus in Halifax, N.S.
- Regular interactions with donors, alumni, staff, and students; occasional events outside standard business hours.
Application Submission Deadline
Date: June 26, 2026, at 11:59 P.M. ADT
Email: Please submit your cover letter and resume to [email protected]
Email Subject: Advancement Assistant
Equity, Diversity, Inclusion, and Accessibility (EDIA)
AST is committed to EDIA. Accommodation requests for applications and hiring processes are welcome. AST supports ongoing inclusion across race, ethnicity, gender, faith, and ability.
Employment Notes: Applicants must be legally entitled to work in Canada at the time of application. We thank all candidates for their interest; however, only those selected for an interview will be contacted.
Pay: $41,443.00-$55,652.00 per year
Benefits:
- Company pension
- Dental care
- On-site parking
- Paid time off
Work Location: In person
