Position Number: 50001034 / P2598B
Department: Finance
Grade: GR08
Campus: Sir George Williams (Downtown)
Salary: $32.45 - $39.05 per hour
Union/Association/HR Policy: CUSSU
Posting deadline: June 19, 2026
Applicants are strongly encouraged to include a cover letter expressing their interest and how their profile aligns with the role.
Recognized as one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
SCOPE
Reporting to the Administrator, Finance Department, the incumbent provides administrative and logistical support to ensure the smooth and efficient operation of the Department and acts as the Office’s first line of contact.
PRIMARY RESPONSIBILITIES
• Provide administrative and logistical support to the department. Serve as front-line and resource person and respond to enquiries from faculty, staff, and students. Liaise with departments within and outside the faculty, and with the general University community.
• Compose and distribute correspondence.
• Maintain departmental filing system (electronic and hard copy), and student records. Ensure that files are organized appropriately. Maintain the master office hour list.
• Provide administrative support for academic personnel-related activities (DHC, DPC, DTC, PTHC, etc.), schedule meetings; prepare, circulate and upload documentation (in SharePoint, Teams, etc.); take minutes; book meeting rooms, etc.
• Schedule invigilation under the supervision of the Administrator; prepare postings, maintain invigilators list, provide information/training, prepare HR and payroll documentation, etc.
• Provide administrative support for special programs and activities within the department (e.g. Kenneth Woods and Van Berkom Portfolio Management Programs, departmental seminar series, academic visitors, etc.).
• Ensure that department equipment (photocopier, etc.) is in operating condition and be responsible for the inventory of office supplies.
• Liaise with the Examinations Office and coordinate the submission and preparation of midterm and final exams. Responsible for all aspects associated with the processing and destruction of departmental exams.
• Assist with the organization and attend special events (orientation sessions, open house, guest speaker series, etc.).
• Coordinate textbook submissions and orders and liaise with the publishers and the Bookstore to ensure timely delivery of required course materials.
• Advise the Chair of all academic reevaluation requests received and ensure that established deadlines are respected.
• Coordinate room bookings for faculty and/or tutorials.
• Coordinate the course evaluation process.
• Maintain departmental mailing lists, used to communicate with full-time and part-time faculty.
• Assist the Administrator in updating the departmental web site, in coordination with the JMSB’s Communications Advisor.
• Distribute mail, coordinate mailbox assignments and maintenance.
• Ensure that department part-time faculty offices are well maintained and equipped; notify Facilities Management and/or the Facilities Administrator at JMSB of any issues.
• Perform other duties as directed by the Administrator and/or the Chair.
QUALIFICATIONS
• Diploma of Collegial Studies (two-year pre-university DEC) and two to four years of related work experience, including customer service.
• Good knowledge (Level 4) of spoken and written English to explain policies, procedure and programs. Basic knowledge (Level 3) of spoken French to understand and respond to work-related questions.
• Good knowledge (intermediate level) of Word, Excel and PowerPoint.
• Excellent interpersonal and communication skills.
• Strong problem-solving skills.
• Demonstrated attention to detail.
• Proficiency with collaboration and productivity tools (e.g.: SharePoint, Microsoft Teams).
• Excellent organizational skills with the ability to prioritize work and meet deadlines.
• Ability to work independently as well as collaboratively in a team environment.
• Knowledge of SIS and other Concordia systems is an asset.
• Knowledge of Concordia’s policies and procedures is an asset.
Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, [email protected]
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.
