Primary Role
The Scheduling & Planning Assistant is responsible for proactively reviewing Client projects and coordinating with Design, Manufacturing, and other internal teams to develop and maintain schedules that meet Client requirements while maximizing the effective utilization of Design and Manufacturing resources. This role supports the smooth execution of projects by monitoring progress, identifying potential scheduling conflicts, and assisting with package processing, printing, document control, and the timely release of work packages to Manufacturing. The Scheduling & Planning Assistant plays a key role in ensuring accurate scheduling, clear communication, and efficient workflow across departments.
Key Responsibilities
Review client projects in collaboration with internal teams to develop and maintain accurate production schedules that meet requirements and delivery commitments.
Coordinate scheduling activities across Design, Manufacturing, and other internal stakeholders to optimize efficiency and maximize department utilization
Monitor project progress and adjust schedules as required to address changes in scope, priorities, or resources availability.
Support package processing activities, including document preparation, verification, and coordination of required approvals.
Assist with printing, document control, and release of packages to Manufacturing following established procedures.
Maintain accurate scheduling records and ensure timely communication of schedule updates to the relevant teams.
Identify potential scheduling conflicts or resource constraints and escalate issues appropriately.
Other Duties Include
Education/Experience
Minimum grade 12 education required.
3 years’ experience in scheduling, production planning, project coordination, or manufacturing support.
Competencies Required
Strong analytical capability, attention to detail, and a proven ability to review and validate complex documentation.
Proficiency with Microsoft Office (Excel, Outlook, Word); experience with ERP or scheduling software is an asset.
Highly organized, ability to work in a fast paced, collaborative, and deadline-driven environment.
Skilled in facilitating cross-functional collaboration, coordinating efforts amongst multiple stakeholders.
Strong communicator in both written and verbal formats.
Strong time management skills, with the ability to recognize, adapt to, and support process changes and shifting priorities.
Desired Behaviors
Make fact-based decisions having done the hard work of obtaining actual data
Foster teamwork and functional diversity in order to achieve the best solutions
Learn from failures in a positive/structured way… focusing on process and other improvements going forward
Achieve results by consistently meeting our commitments
Focus on what’s important to our customers (internal or external)
Develop a culture of celebrating our successes… customer wins, improvements and demonstrated good behaviour
Working Environment / Location
Evans is an Equal Opportunity Employer.
Our mission is to ensure that our workforce is both diverse and inclusive
We seek employees from a diverse talent group, if you are a member of a minority population, we encourage you to apply at Evans!
