Dexotech provides advanced engineering, diagnostic, and forensic services to the power industry. We support utilities, industrial clients, contractors, and infrastructure owners through every stage of the power system lifecycle.
Our team values technical excellence, accountability, client care, and practical execution. We are growing and are looking for someone who takes pride in creating structure, maintaining high standards, and keeping operations running smoothly.
The Opportunity
We are seeking an organized, proactive, and detail-oriented Office Manager & Bookkeeper to support the day-to-day administrative and financial operations of our business.
This role combines office administration, bookkeeping coordination, executive support, and process discipline. The successful candidate will help maintain a professional office environment while ensuring financial administration remains accurate, timely, and organized.
This position is Part-Time hybrid with attendance in our Etobicoke office a minimum of one day per week is required, with some flexibility to attend additional days as business needs require.
Responsibilities
Office Management
- Maintain a clean, professional, organized, and client-ready office environment
- Coordinate office supplies, equipment, service providers, and facilities needs
- Manage incoming mail, shipping, receiving, and general office administration
- Support onboarding and administrative setup for team members
- Coordinate meetings, office logistics, and administrative activities
- Identify and proactively resolve administrative issues
Bookkeeping & Financial Administration
- Monitor intercompany transactions
- Process Accounts Payable (AP) and maintain supplier records
- Prepare customer invoices and support Accounts Receivable (AR) follow-up
- Maintain expense documentation and receipt management processes
- Support reconciliations and monthly bookkeeping activities
- Coordinate with external accounting support and auditors as required
- Maintain organized financial records and reporting support
- Support payroll administration where required
Systems & Process Support
- Maintain administrative procedures and documentation standards
- Support implementation and optimization of business systems and workflows
- Assist with transition and ongoing administration of Microsoft Dynamics 365 / Business Central processes
Required Qualifications
- Minimum 5 years experience in office administration, bookkeeping, or business operations
- Demonstrated bookkeeping and financial administration experience
- Hands-on experience with bookkeeping and CRM on Microsoft Dynamics 365 / Business Central is required
- Experience with Accounts Payable, Accounts Receivable, invoicing, and reconciliations
- Strong Microsoft 365 skills
- Excellent written and verbal communication skills
- Strong organizational ability and attention to detail
- Ability to work independently with minimal supervision
Preferred Experience
- Experience supporting engineering, consulting, project, construction, utility, or professional service businesses
- Experience with accounting platforms and system implementations
- Experience improving administrative workflows and business processes
Success in This Role
After 90 days:
- Office operations run smoothly with minimal oversight
- Invoices and administrative tasks are completed on time
- AP and AR are maintained accurately
- Leadership spends less time on administration
- Administrative and financial processes become more organized and scalable
Compensation
- Part-time: approximately 16-24 hours per week
- Hybrid work arrangement (minimum one in-office day weekly)
- Compensation based on qualifications and experience (target range: $32–42/hour)
- Opportunity to expand scope as the business grows
Pay: $38.00-$42.00 per hour
Experience:
- Microsoft Dynamics 365: 1 year (required)
- Bookkeeping: 5 years (required)
- Office management: 3 years (required)
Work Location: Hybrid remote in Etobicoke, ON M8Z 1J7
