Part-Time Office Administrator
Company: Refuelify Fuel Solutions Inc.
Location: Remote initially; future office in Vernon, BC
Hours: Approximately 5-15 hours per week to start
Position: Part-time from home with plan to grow into full-time in the office
About the Position
Refuelify is a new growing mobile fuel-delivery company serving the Okanagan. We are seeking a reliable and organized Office Administrator to support our bookkeeping, payroll, employee administration, business research, and online marketing.
The position will begin remotely at approximately 5-15 hours per week. Hours and responsibilities are expected to increase as the company grows, with the opportunity to transition into a full-time position at our future Vernon office.
Responsibilities
- Maintain spreadsheets for expenses, budgets, and company operations
- Enter and organize financial information in QuickBooks
- Assist with in-house payroll processing
- Organize receipts, invoices, employee records, and company documents
- Prepare onboarding paperwork for new drivers and employees
- Research prospective business customers and prepare organized sales lists
- Assist with general research, scheduling, data entry, and administration
- Help prepare and publish regular Facebook and Instagram posts
- Monitor and respond to social-media comments when required
- Help develop organized administrative systems as the company grows
Qualifications
- Familiarity with QuickBooks or QuickBooks Online
- Comfortable using Excel and/or Google Sheets
- Strong organizational, research, and communication skills
- Able to work independently and handle confidential information
- Reliable, detail-oriented, and able to complete work on time
- Located within reasonable commuting distance of Vernon for the future transition to office-based work
Additional Assets
- Experience processing payroll
- Experience with employee onboarding
- Familiarity with Google Workspace
- Familiarity with AI tools such as ChatGPT, Gemini, or Claude for research, content creation, administrative tasks, and improving workplace efficiency.
- Experience researching businesses or preparing sales prospect lists
- Experience creating Facebook or Instagram content and managing business pages
- Knowledge of Meta Business Suite, Canva, or online marketing
Previous marketing experience would be a strong asset. Applicants who are interested in learning and developing these skills are also encouraged to apply.
What We Offer
- Flexible part-time hours
- Remote work during the initial growth stage
- Increasing hours and responsibilities as the company expands
- Opportunity to grow into a full-time position
- The chance to become a key long-term member of a growing local company
How to Apply
Please submit your résumé and a short introduction outlining:
- Your administrative, QuickBooks, and payroll experience
- Your experience with Excel or Google Sheets
- Any social-media or online marketing experience
- Your availability
- Why you are interested in growing with Refuelify
Only applicants selected for an interview will be contacted.
Pay: $20.00-$28.00 per hour
Benefits:
Work Location: Hybrid remote in Vernon, BC
