About us
Founded in 2012, Major Refrigeration Ltd. has proudly delivered reliable Refrigeration, HVAC, Controls, and Energy Solutions to customers across Canada. Headquartered in Grimsby, Ontario, the company operates throughout Ontario, Nova Scotia, New Brunswick, and Prince Edward Island, and continues to expand into new regions.
With a team of over 170 employees (throughout the provinces), we are continuously expanding and strengthening our workforce across all divisions to support our growth and maintain the high level of service our customers expect and deserve.
The Position
The Front Desk Coordinator is responsible for providing professional front desk and administrative support while creating a welcoming environment for customers, visitors, and employees. This role serves as the first point of contact for the office and supports daily operations through strong customer service, organization, and communication skills.
Role and Responsibilities:
Front Desk & Customer Service
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Greet customers, vendors, and visitors professional and friendly manner
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Answer incoming phone calls and direct calls appropriately
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Respond to emails and customer inquiries promptly
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Receive and distribute mail and deliveries
Administrative Duties
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Review and process employee timesheets
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Organize and maintain digital and paper filing systems
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Print, scan, photocopy, and prepare documents, as needed
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Order office supplies and maintain inventory levels
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Book boardrooms and schedule meetings
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Prepare meeting rooms by setting up necessary materials and equipment
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Assist management with daily administrative tasks and special projects
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Track, order, distribute and maintain company uniforms
Office Maintenance
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Keep reception and common areas clean and organized
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Monitor office equipment and arrange service, as needed
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Ensure coffee station and kitchen supplies are stocked
Additional Responsibilities:
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Other administrative duties as assigned
Qualifications:
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High school diploma or equivalent
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Minimum one (1) year experience in an Administrative position
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Excellent written and verbal communication skills (English)
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Organized and ability to multi task with excellent customer service skills
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Proficient in Microsoft Office
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Ability to work Monday to Friday, with flexibility to work shifts between 7:00am - 5:00pm
Compensation & Incentives:
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Health, vision and dental benefits package
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Company Contributed Retirement Savings Plan (RSP)
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Eligible for vacation days after probationary period
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Permanent, year round employment
We thank all applicants for their interest; however, only those that best meet our qualifications will be contacted. Major Refrigeration Ltd. is an equal opportunity employer and will make accommodations available for candidates, upon request, throughout the selection process.
