Job Overview
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, providing exceptional customer service, and supporting various administrative functions. This role requires strong computer skills, proficiency in office software, and the ability to handle multiple tasks efficiently in a fast-paced environment.
Duties
- Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Handle filing, document proofreading, and general clerical tasks to ensure smooth office workflow
- Provide customer support via phone and email, addressing inquiries and scheduling appointments
- Assist with bookkeeping and basic financial record keeping related to office expenses and billing
- Support administrative functions such as organizing meetings, preparing reports, and managing correspondence
- Maintain organized digital and physical filing systems for easy retrieval of documents
- Coordinate with other departments to ensure seamless communication and operational efficiency
Requirements
- Proven experience in an administrative or clerical role, preferably within a medical or dental office setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
- Strong computer skills including data entry, typing, proofreading, and familiarity with multi-line phone systems
- Excellent organizational skills with the ability to prioritize tasks effectively
- Exceptional customer service skills with professional phone etiquette and a friendly demeanor
- Ability to handle sensitive information discreetly and maintain confidentiality
- Assist with invoicing, billing, and expense tracking
- Strong organizational skills with attention to detail and accuracy in all tasks
- Prior experience in bookkeeping or basic financial management is desirable
- Ability to work independently as well as part of a team in a dynamic environment
Pay: $17.60-$18.00 per hour
Work Location: In person
