Jaguar Land Rover Ottawa & Polestar Ottawa, part of the Carling Motors Dealership Group, are seeking an experienced Accounting Admin / Accounts Payable Specialist to join our team. Reporting to the Controller, you'll manage the full accounts payable cycle while working alongside a collaborative accounting team. We offer competitive compensation, comprehensive benefits, ongoing training, and excellent opportunities for growth within one of Ottawa's premier luxury automotive dealership groups.
Why Work with Us?
We provide an exciting, fast-paced workplace where you’ll have the resources and support to succeed. You’ll be working with a team that values innovation, professionalism, and a passion for the automotive industry. Jaguar Land Rover Ottawa has earned the Award of Excellence for 2 consecutive years, reflecting our dedication to delivering a best-in-class experience, not just for our customers but for our employees as well. Polestar Ottawa is an exciting new premium EV performance brand with a promising future.
Duties and Responsibilities:
- Receive, review, code, and enter vendor invoices into the accounting system.
- Follow up with internal departments to obtain timely coding and charge-out information.
- Print, review, obtain approvals, code, and post invoices using the CDK Drive accounting platform.
- Reconcile vendor statements, accounts payable sub-ledger, and month-end AP statements.
- Process cheque ensuring all supporting documentation is complete.
- Reconcile monthly Visa, Bank and Manufacture statements.
- Identify, communicate, and resolve invoice and statement discrepancies with vendors.
- Assist the Controller with month-end and year-end closing activities, schedules, and accruals.
- Prepare cheque requests and record outgoing payments.
- Calculate and apply vendor discounts for early payment.
- Maintain expense spreadsheets and prepare accounting schedules for cheque processing.
- Scan and maintain capital asset documentation and update capital asset schedules.
- Maintain lease, contract, and intercompany spreadsheets.
- Prepare and distribute monthly intercompany billings with supporting documentation and record in the system.
- Prepare journal entries, including adjusting, reversing, and general journal entries.
- Review, adjust, and reconcile sublet, warranty, and other accounting schedules.
- Post vehicle deals in the accounting system and prepare management reports.
- Maintain accounts payable filing systems, including annual file organization.
- Perform other accounting and administrative duties as assigned for our dealership group
Qualifications:
- A minimum of 3 years of accounts payable experience
- Attention to detail is crucial, as this role deals with a large volume of transactions
- Excellent organization skills to keep track of invoices at various stages of the accounts payable and payment process
- Proficiency in Microsoft Office products
- Ability to set and meet deadlines and work independently in a fast-paced environment
- Strong communication skills
- Automotive experience is an asset – we use the CDK Drive accounting platform
- Bilingualism (French/English) is an asset
What we provide:
- Stable hours and income with a well-known family-run dealership group
- A flexible work schedule
- Continuous on-job training
- A fun work environment
- Ability for job growth within the dealership group
- Salary will be commensurate with the experience of the chosen candidate
- Vacation and group benefits
- Employee discounts
We look forward to hearing from all qualified candidates!
Job Types: Full-time, Part-time, Permanent
Pay: $45,000.00-$55,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- On-site parking
- Paid time off
- Store discount
- Vision care
Flexible language requirement:
Experience:
- Accounts Payable: 3 years (preferred)
Work Location: In person
