The Ontario Association of Architects (“OAA”) is a self-regulating, not-for-profit organization that is governed by the Architects Act, a statute of the Government of Ontario. Its principal object is to regulate the practice of architecture.
Reporting to the Continuing Education Lead, the Administrative Assistant, Continuing Education (“ConEd”), plans, coordinates, executes, and expands the Continuing Education webinar program. The Administrative Assistant is responsible for coordinating the production and moderation of continuing education webinars, sourcing appropriate webinar presenters, and providing administrative and program support for the Continuing Education department.
Responsibilities
- Develop and manage a calendar of webinars for OAA’s Continuing Education Program
- Identify, vet, and recruit Subject Matter Experts and webinar topics
- Coordinate contract administration for webinars, and ConEd deliverables
- Work with Subject Matter Experts to develop webinar descriptions
- Coordinate scheduling and deliverables with webinar presenters
- Moderate webinar rehearsals and live webinars weekly
- Update webinar guidelines and protocols for conducting webinars, developing and following best practices
- Assist members and non-members with webinar registration
- Develop Media (LinkedIn) posts and events, with a focus on promoting webinars
- Verify webinar attendance records and ensure accurate inclusion in members' transcripts
- Administer and distribute surveys, presentation slide decks for each webinar
Qualifications
- A diploma/degree is preferred
- Experience coordinating webinars is preferred
- Strong administrative skills with attention to detail and accuracy
- Effective interpersonal and communication skills; able to present information in webinars
- Self-motivated with a positive attitude and a good work ethic
- Good computer skills with knowledge of MS Office (Word & Excel), Zoom and Teams
- Good time management and organizational skills
- Reliable and dependable
Compensation
- This is a 20-month contract position
- $55,000 per year
- Hybrid work model, three onsite days per week for the first six months, transitioning to two onsite days per week thereafter
- Work in a modern, eco-friendly building
- Professional and friendly work culture
- Free on-site parking
- Flex Summer hours
Location & Hours
OAA Headquarters (Leslie & 401 Area)
111 Moatfield Drive, Toronto, ON, M3B 3L6
Office hours: 8:30am – 4:30pm, Monday to Friday
Application Process
Please submit a resume to [email protected].
We thank all applicants for their interest, but only those selected for an interview will be contacted.
The OAA is an equal opportunity employer, committed to diversity, equity, and inclusion by fostering a welcoming professional culture that reflects the diverse public that we serve. The OAA is likewise committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act. Accommodations are available on request for candidates taking part in all aspects of the selection process; please make these known during the application process and we will be happy to work with you to meet your needs.
Pay: $55,000.00 per year
Benefits:
- On-site parking
- Paid time off
Work Location: Hybrid remote in North York, ON M3B 3L6
