Location: Scarborough, ON (On-site)
Language: English, professional written and verbal communication required
About the Opportunity
Are you someone who thrives in a fast-paced environment and takes pride in keeping things organized and running smoothly? We are seeking a Corporate Administrative Assistant to join a growing organization and provide essential support across office administration, operations, logistics, and guest services. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and values being a key contributor to a collaborative workplace.
In this role, you will work closely with teams across the organization to ensure daily operations are efficient and seamless. From welcoming visitors and coordinating office activities to supporting shipping processes and maintaining critical documentation, your contributions will play an important role in the overall success of the business.
What’s In It for You
Join a collaborative and supportive workplace where your contributions are valued and recognized. This opportunity offers exposure to multiple areas of the business, ongoing feedback and development opportunities, and the chance to build a well-rounded administrative career within a team-oriented environment. You'll be part of a culture that values professionalism, adaptability, and continuous improvement.
Your Responsibilities
- You'll create a positive first impression by greeting visitors, suppliers, and customers while maintaining visitor records and front office operations.
- You'll coordinate guest services by managing hospitality supplies, maintaining shared spaces, and supporting meeting and event preparations.
- You'll assist with guest arrivals by preparing welcome packages, name badges, lunches, and other hosting requirements.
- You'll support shipping and logistics activities by packaging materials, preparing shipping documentation, arranging courier pickups, and tracking deliveries.
- You'll create and maintain freight purchase orders while ensuring customs and shipping documentation is accurately filed and organized.
- You'll update operational manuals, coordinate document translations, and maintain current records and procedures.
- You'll provide administrative support through scanning, filing, printing, binding, switchboard management, and general office coordination.
Skills and Qualifications
- 2+ years of administrative, office coordination, reception, or corporate support experience.
- Strong organizational and time management skills with the ability to manage competing priorities.
- Experience using Microsoft Office Suite for document management, data entry, and administrative tasks.
- Excellent verbal and written communication skills with a professional and customer-focused approach.
- Experience managing phone systems or switchboards and directing inquiries appropriately.
- High attention to detail with strong document control, filing, and record management capabilities.
- Demonstrated ability to multitask, adapt to changing priorities, and proactively identify opportunities for improvement.
Note from the Hiring Manager
"We’re looking for someone who enjoys being the go-to person in the office, someone who takes pride in creating a positive experience for visitors and colleagues while keeping day-to-day operations running smoothly. If you're organized, adaptable, and enjoy variety in your work, we'd love to meet you."
Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.
#AltSpecialized
Pay: $50,000.00 per year
Benefits:
Work Location: In person
