The Driving Force Group of Companies is a network of world-class transportation and fleet management solutions companies. We're proud to be an Alberta success story that began in a rented office above a small service station. With a can-do attitude and people-first culture, we've grown into an industry leader spanning over 40 locations with over 600+ employees.
We are currently looking for an Executive Assistant to join our team at our Edmonton corporate head office.
What Moves You:
- You take genuine pride in being a capable force behind the scenes, the person executives can hand something to and trust it will get done, right, and on time.
- You're energized by variety and complexity, moving seamlessly between managing a executive’s calendar, coordinating a corporate event, and overseeing building security without missing a beat.
- You hold confidentiality and discretion as core values, not just job requirements. You understand the trust that comes with being close to executive decision-making and you guard it carefully.
- You find satisfaction in building order out of competing priorities, and you enjoy being the person who makes everyone else's day run smoother.
- You care about people as much as process.
What You'll Do:
- Provide high-level administrative support to the executive teams, managing complex calendars, travel, correspondence, and meeting coordination across multiple executives at once.
- Oversee building security and access management for the corporate and fleet central office buildings, acting as the key liaison with building management and security providers.
- Lead and develop the Administrative Assistant, setting clear service standards and workflows to ensure consistent, professional front-office and visitor experiences.
- Plan and execute corporate events and employee engagement initiatives, partnering closely with Marketing & Communications and Human Resources to bring company culture to life.
- Track action items, deadlines, and deliverables from executive and leadership meetings, while managing expense reports, purchase orders, and sensitive business information with discretion.
What You'll Bring:
- 5+ years of experience in executive support or office administration, with a degree, diploma, or certificate in Business or Office Administration.
- Advanced proficiency across the Microsoft Office Suite, with proven experience managing complex, competing priorities in a fast-paced executive environment.
- Demonstrated experience supervising administrative staff and coordinating corporate events or employee engagement programs.
- Strong business writing and interpersonal skills, with the ability to build positive working relationships across all levels of the organization.
- A sound, proactive judgment and an unwavering commitment to confidentiality, accuracy, and discretion — plus a valid driver's license.
What We Offer:
- Competitive wages and flexible benefits.
- Our company RRSP matching program.
- 50% off rentals at any of our Driving Force locations.
- Learning and growth opportunities.
- Paid vacation and wellness time.
- We support your wellbeing through our Thrive wellness program.
- We 'Celebrate Great' through our rewards and recognition programs.
The Driving Force Groups of Companies values diversity and is committed to providing equal opportunities in the workplace. We invite applicants from qualified individuals of all backgrounds. While we welcome all interested candidates, only those selected for an interview will receive further communication.
If you require accommodation during any part of the recruitment process, please let us know.
Final candidates will be required to undergo a security screening. This may include a driver abstract, criminal history check, reference checks and/or credit check.
Job Scam Alert
The Driving Force Group of Companies has been made aware that fraudulent third-party websites are reposting our job ads to attempt to farm and abuse applicant data. Always apply directly through the official company careers page or a trusted, verified job board like LinkedIn or Indeed. We will never ask for sensitive financial information during the application process.
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