Marks, part of the Propelis Group, Marks is a consumer experience agency creating engaging moments across the entire brand spectrum—from brand design and packaging, to content and consumer connections. We are a collaborative global network of 1,900+ team members across 25+ studios and 20+ countries, partnering with some of the world’s most recognized brands to solve complex business challenges through design, strategy, and craft.
General Overview:
The Project Coordinator provides day-to-day support to the Senior Manager - Global CGI Operations. The Project Coordinator is responsible for supporting day-to-day operations, facilitating client onboarding, aiding in new business initiatives, assisting with training, and maintaining process documentation. The Junior Project Coordinator will play a critical role in ensuring smooth operational flow and enhancing client satisfaction. As an internal role, the Project Coordinator collaborates with project managers, commercial, client success, CGI production management teams, and other stakeholders. Continuously looking to improve internal processes by applying project management skills and methodologies to ensure client satisfaction.
Duties & Responsibilities
- Maintain comprehensive project documentation, including plans, progress reports, and presentations using Microsoft PowerPoint and Excel for multiple accounts.
- Collaborate with project managers, commercial, client success, CGI production management teams, and other stakeholders to understand project requirements and incorporate specific feedback into presentation designs.
- Assist in the client onboarding process by coordinating with various departments to ensure all aspects of the setup are handled efficiently.
- Provide support for daily operations, helping to manage workflows, schedule meetings, and ensure that all team members are aligned with project responsibilities.
- Help prepare for and follow up on new business meetings and presentations, gathering necessary documentation and coordinating logistics.
- Support in organizing and scheduling training sessions for new and existing staff, ensuring all materials and resources are prepared in advance.
- Build, manage and maintain internal project schedules ensuring project / program deadlines are met.
- Source images and create PowerPoint presentations based on existing layouts.
- Support in the organization and maintenance of presentation assets, such as images, templates, and historical presentations for future reference.
- Ensure all presentations adhere to company branding guidelines, including font use, colour palette, logo placement, and overall style.
- Vet deliverables to ensure design has been executed to the client brief.
- Assist in identifying areas of process improvement.
- Highly flexible and organized self-starter.
- Strong attention to detail and a good eye for aesthetic design and layout.
- Excellent time management skills.
- Excellent interpersonal and communication skills, both written and verbal.
- Skilled in Powerpoint and Microsoft office suite.
- Completion of post-secondary university or college degree, preferably in graphics, communication management and/or design or similar.
- Proven team player.
- Ability to multi-task in high-pressure, quick turnaround situations.
- Ability to work with minimal supervision.
- Positive attitude and willingness to learn and grow.
- Effective problem-solving and critical thinking.
- Ability to make decisions based on logical reasoning and sound judgment.
- A basic understanding of CGI packshot creation is a plus.
About Propelis: Propelis is a portfolio of global marketing services and technology companies with a combined legacy of 150+ years, 2,000+ clients, 9,000 employees, and operations across 30 countries. Propelis provides the scale and support of a global organization while preserving the unique culture and identity of each company in its portfolio.
For more information visit: www.MakeMarks.com
EEO Statement: We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need. We offer equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law. Equal Opportunity Employer Minorities/Women/Veterans/Disabled.
We strive to make our employment website and application process accessible to all users and applicants. In doing so, we provide reasonable accommodations to applicants with disabilities. If you have a disability and require a reasonable accommodation or assistance completing the application process, please contact a member of our Human Resource Team.
We are committed to ensuring equal opportunity in all aspects of employment, including recruitment. We encourage applications from all qualified individuals, particularly those who may contribute to the further diversification of our organization. If you require any form of accommodation during the recruitment process, please do not hesitate to inform us. Together, we strive to foster an environment where everyone can thrive and be their authentic selves.
The Ontario pay range for this position is $38,000 CAD to $48,000 CAD annually. Ultimately, in determining pay, we will consider the successful candidate's experience, skills, knowledge, and other job-related factors.
We remain committed to ensuring equal opportunity in all aspects of employment, including recruitment. We encourage applications from all qualified individuals, particularly those who may contribute to the further diversification of our organization. If you require any form of accommodation during the recruitment process, please do not hesitate to let us know. Together, we strive to foster an environment where everyone can thrive and be their authentic selves.
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Required
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Skilled in Powerpoint and Microsoft office suite.
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Highly flexible and organized self-starter.
Preferred
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A basic understanding of CGI packshot creation is a plus.
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Ability to multi-task in high-pressure, quick turnaround situations.
Required
