Mandarin/English Administrative Assistant
Altec Global Inc. is a Toronto-based immigration and business consulting firm dedicated to helping individuals and businesses navigate Canadian immigration and business opportunities. We are committed to professionalism, integrity, and excellent client service.
Our Vision
Helping people change their lives and migrate legally.
Our Values
- Conscientious
- Great People Skills
- Professional
- Eager to Learn
Position Summary
We are seeking a Mandarin/English-speaking Administrative Assistant to support the day-to-day operations of our office and provide administrative support to the CEO. This role is ideal for a detail-oriented professional with strong organizational skills who enjoys working with clients in a fast-paced office environment.
Key Responsibilities
- Prepare, format, edit, and proofread correspondence, reports, and other documents.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Answer and direct phone calls, emails, and client inquiries.
- Welcome clients and visitors and provide professional customer service.
- Maintain electronic and paper filing systems, records, and databases.
- Order office supplies and assist with general office administration.
- Take meeting notes and support follow-up on action items.
- Assist with invoicing, expense tracking, and basic bookkeeping records.
- Support social media and marketing activities, including scheduling posts and updating content.
- Perform other administrative duties as required.
Qualifications
- Minimum 2-3 years of administrative experience.
- Fluent in English and Mandarin (spoken and written).
- Strong communication, organizational, and time-management skills.
- Excellent attention to detail and accuracy.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Ability to manage confidential information with professionalism and discretion.
- Experience with bookkeeping or social media administration is an asset.
- Experience in immigration, legal, consulting, or other professional services environments is preferred.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Accommodation is available upon request throughout the recruitment process.
Altec Global Inc. is an equal opportunity employer committed to creating an inclusive and respectful workplace.
Pay: $23.00-$27.00 per hour
Expected hours: 37.5 per week
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Language:
Work Location: In person
