About Us
Join a Global Leader with Local Impact!
Are you ready to make a difference with a leading company that has a global footprint and a strong local presence? Actlabs, a prominent Canadian privately-owned analytical laboratory services provider, has been at the forefront of the industry in Canada and around the globe for over 30 years. With operations across Canada and the globe, we bring our world-class expertise to a diverse range of industries, including mining and mineral exploration, agriculture, cannabis, environmental, occupational health, forensics, life sciences, manufacturing, and petroleum.
We are investing in the future, implementing innovative strategies to maintain our leadership and strengthen our impact across the sectors we serve. This is an exciting opportunity for dynamic individuals who want to be part of an established and rapidly growing company.
Job Overview
The Warehouse Administrative Coordinator is responsible for coordinating the disposition of client samples, including returns, disposal, and storage, while ensuring accurate documentation and timely communication with clients and internal teams. This role plays a key part in supporting warehouse operations through effective administration, data management, and exceptional customer service.Responsibilities
- Coordinate the disposition of client samples, including returns, disposal, and storage.
- Prepare sample disposition documentation by exporting information from internal systems, and coordinate disposition activities with the warehouse team
- Contact clients regarding sample disposition and respond to inquiries via email and telephone.
- Track and maintain accurate records of sample disposition activities using internal systems and Microsoft Excel.
- Update internal databases with sample status, locations, and disposition records.
- Review client correspondence and sample submission information to ensure accurate processing.
· Provide administrative support and exceptional customer service to clients
- Maintain electronic and hard copy filing systems and documentation.
- Assist the Warehouse Manager with administrative tasks, reporting, and documentation related to warehouse operations
- Prepare and maintain warehouse reports, records, and operational documentation
- Support inventory-related administrative activities, including data entry, record maintenance, and reconciliation, as required.
- Perform other related duties as assigned.
Requirements
- Strong organizational skills with exceptional attention to detail and accuracy
- Excellent verbal and written communication and interpersonal skills
- Proficiency in Microsoft Office, including Microsoft Excel and the ability to learn internal computer systems.
- Strong customer service skills with the ability to build positive relationships with clients and internal stakeholders.
- Ability to prioritize multiple tasks and manage competing deadlines
Education & Experience
- Highschool diploma or equivalent required
- Post-secondary education in Business Administration, Office Administration, or a related field is considered an asset.
- One (1) year of experience in an administrative, customer service, logistics, or warehouse support role is considered an asset.
Hours: Full time, Day shift. Monday-Friday
This is for a newly created position.
A Workplace for All:
At Actlabs, we celebrate diversity and are committed to creating an inclusive workplace environment for all employees. We are proud to be an equal opportunity employer, and we strive to ensure that all voices are heard, all cultures are respected, and a variety of perspectives are not only welcome but essential to our success. We treat each other with fairness and dignity, regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration. We believe that a diverse and inclusive workforce is key to driving innovation and achieving excellence.
We thank all applicants for their interest in joining our team. Please note that only those selected for an interview will be contacted. Please note that applicants applying for Canadian job positions must be authorized to work in Canada.
Pay: $20.00-$24.00 per hour
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Application question(s):
- How many years of experience in administration, logistics or warehouse support do you have?
Work Location: In person
