Fully Bilingual Administrative Coordinator
We are working with a well-established organization that has been a trusted leader in the automobile industry. Through a commitment to exceptional service, professionalism, and customized financing solutions, the company serves a diverse clientele ranging from individual consumers to growing businesses.
As the organization continues to grow, it is seeking a highly organized and motivated Administrative Coordinator to play a key role in supporting daily operations and ensuring an outstanding client experience.
The Opportunity
Reporting directly to the General Manager, the Administrative Coordinator will serve as an integral member of the team, providing administrative support, coordinating client transactions, and helping ensure the smooth execution of day-to-day business activities.
This position offers an excellent opportunity for a detail-oriented professional who enjoys working in a fast-paced environment and wants to contribute to the success of a respected and growing organization.
Key Responsibilities
- Prepare accurate, complete, and compliant lease and sales agreements
- Maintain client files and ensure all required follow-ups are completed in a timely manner
- Coordinate vehicle deliveries and ensure all related documentation is properly completed
- Process vehicle registration and insurance documentation through the SAAQclic platform
- Communicate professionally with clients, suppliers, and business partners
- Welcome visitors and manage front-desk activities
- Respond to inquiries and direct calls appropriately
- Provide administrative support to the General Manager
- Assist with special projects and operational initiatives as required
Qualifications
- Previous experience in an administrative, office support, or executive support role
- Strong proficiency with Microsoft Office and general business software applications
- Fully bilingual in English and French, both written and spoken
- Excellent organizational, numerical, and data-processing skills
- Strong attention to detail and ability to manage multiple priorities
- Valid driver's license
Education and Preferred Qualifications
- College diploma in Administration, Business, or a related field, or an equivalent combination of education and experience
- Experience using the SAAQclic platform is considered a strong asset
The Ideal Candidate
The successful candidate will be:
- Detail-oriented and highly organized
- Professional, dependable, and customer-focused
- Resourceful, proactive, and solution-oriented
- Comfortable working in a dynamic and fast-paced environment
- Able to prioritize effectively and manage competing deadlines
- A collaborative team player with strong interpersonal skills
Compensation and Benefits
- Competitive annual salary based on experience
- Performance-based bonus opportunities
- Comprehensive group benefits package, including:
- Dental insurance
- Extended health insurance
- Life insurance
- Paid vacation and additional paid time off
- On-site parking
- Team events and a positive workplace culture
- Professional development and career growth opportunities
Pay: From $65,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Application question(s):
- Can you come into the office in TMR 5 days a week 8:30-5?
Experience:
- Leasing and Administration: 4 years (preferred)
Language:
- Perfect French and English (required)
Work Location: In person
