TPH Law is growing, and we're looking for an experienced Office and Legal Administrator to join our Team. This amalgamated role combines hands-on office administration with dedicated legal support, making it ideal for a reliable, proactive professional who thrives in a fast-paced environment where accuracy and efficiency are paramount.
The ideal candidate has strong experience supporting Small Claims Court matters, preferably with a focus on debt recovery or creditors' rights, and is equally comfortable managing day-to-day office operations, financial transactions, and client billing. You should be highly organized, detail-oriented, comfortable working with numbers, and capable of managing a high volume of files and court deadlines. If you thrive on tight deadlines, meticulous file management, and real teamwork, let's talk.
Please Note: This is a fully in-office position. Candidates must be able to work on-site five days per week at our Markham office. Remote or hybrid arrangements are not available for this role.What You'll DoOffice Administration & Financial Support
- Mail Management: Process all inbound mail and ensure timely and accurate distribution to relevant departments.
- Bank Deposits: Complete daily electronic bank deposits and maintain accurate records of all transactions.
- Client Billing: Handle client billing and support related financial transactions with precision.
- Perform general administrative and office support duties as required to keep operations running smoothly.
Document Compilation & Preparation
- Compile and organize documentation packages for approved legal actions as directed by the Licensed Paralegal.
- Assemble supporting exhibits, evidence packages, and attachments for claims, defences, motions, and settlement offers.
- Prepare document briefs and organize materials for court hearings, settlement conferences, and trials.
- Ensure all documents are formatted correctly and meet court filing requirements.
Court Submissions & Filing
- File and serve legal documents prepared by the Licensed Paralegal with Ontario Small Claims Court, including claims, defences, motions, and other pleadings.
- Coordinate filing of out-of-province documents with local counsel or agents as directed.
- Track filing deadlines and ensure timely submission of all court documents.
- Obtain and process court-issued documents, including filed copies and court orders.
- Arrange for service of documents and coordinate with process servers as required.
Systems Management
- Update and maintain case information in system of record.
- Ensure accurate and organized digital file management across all platforms.
- Generate reports from system of record and client systems as required by the Paralegal or supervising lawyers.
Administrative Support
- Maintain and organize physical and electronic case files, ensuring all deadlines and procedural requirements are tracked.
- Schedule court appearances, client meetings, and internal case reviews.
- Liaise with courts, clients, opposing parties, and other stakeholders regarding administrative matters with professionalism and courtesy.
- Assist with incoming and outgoing correspondence related to case files.
Qualifications / What We're Looking For
- Previous experience in a legal administrative or office support role, preferably within a law firm or paralegal practice.
- Solid understanding of court filing procedures, deadlines, and service requirements.
- Highly organized and detail-oriented, with proven ability to manage a high volume of files and competing deadlines.
- Comfortable working with numbers, financial transactions, bank deposits, and client billing.
- Proficiency with case management systems, document management platforms, and standard office software (e.g., Microsoft Office).
- Excellent written and verbal communication skills, with a professional and courteous approach to clients, courts, and stakeholders.
- Ability to work independently and collaboratively within a team, taking direction from Licensed Paralegals and supervising lawyers.
- Reliable, proactive, and able to work on-site five days per week at our Markham office.
Pay: From $42,000.00 per year
Work Location: In person
