About Us
Maintain It is a full-service facility maintenance company supporting restaurant, retail, and commercial businesses across a wide range of maintenance and operational needs. We provide proactive, reliable, and customized maintenance solutions designed to minimize disruptions, protect assets, and keep businesses operating at their full potential — delivering quality workmanship, strong communication, and dependable support our clients can rely on.
Position Overview
The Facilities & Maintenance Specialist is a hands-on, high-ownership role responsible for the full lifecycle of maintenance operations — from coordinating service requests and estimating, to overseeing execution on-site. This role goes beyond scheduling: you will own work orders, vendor coordination, preventative maintenance programs, and client relationships, ensuring seamless delivery, quality control, and operational efficiency across all service work. You will report to the Operations Manager and work closely with Maintain It and BUILD IT teams.
What You'll Do
- Own work orders and service projects end-to-end — intake, planning, estimating, scheduling, execution, and close-out across multiple sites
- Lead the estimating, quoting, and budgeting process; review scopes, RFQs, POs, invoices, and service documentation
- Source, coordinate, and manage vendors and subtrades — aligned scopes, competitive pricing, quality delivery
- Act as a key point of contact for clients with proactive updates and a strong service experience
- Conduct site visits to verify progress, safety, and quality; perform post-work inspections to minimize rework
- Support invoicing, AR/AP coordination, and cost tracking; monitor timelines, risks, and performance metrics
- Help standardize workflows, contribute to SOPs, and support adoption of systems and tools (e.g., Spectrum).
Who You Are
- You have 3–5+ years of experience in facilities, maintenance, commercial construction, or service operations
- You read and interpret blueprints and construction drawings with confidence
- You have proven job-estimating experience — you've owned quoting and budgeting for service or construction work
- You bring commercial construction knowledge — trades, scopes, building systems, and site practices
- You bring strong communication skills and are comfortable working directly with clients, vendors, and internal teams
- You are hands-on and solutions-oriented — you anticipate problems, not just react to them
- You are comfortable managing multiple work orders, vendors, and priorities simultaneously in a fast-paced environment
- You are highly organized and detail-oriented, with strong follow-through
- You are comfortable working both in-office and on-site, with flexibility for after-hours coordination
- You are legally entitled to work in Canada and able to work on-site in Mississauga with travel to client sites
Nice to Have
- Experience with Spectrum or similar tracking/ERP systems
- Preventive-maintenance program experience
- AR/AP coordination and cost tracking
- SOP development/process improvement
How We Hire
Our process: a short application review, a 20-minute recruiter screen, and an interview with the Operations Manager.
This posting is for an existing vacancy (replacement position within the team).
Compensation: $70,000–$80,000 per year.
Use of AI: Our organization may use automated tools, including artificial intelligence (AI) or algorithm-assisted systems, to support the initial review of applications. These tools are used only to assist our recruiters and hiring managers; all hiring decisions include meaningful human involvement and final review.
Maintain It is an equal opportunity employer. We actively encourage applicants from all backgrounds, including those with disabilities. Accommodations will be provided upon request for candidates participating in all phases of the hiring process.
