Job Overview
We are seeking a highly organized and proactive Operations Coordinator with construction industry experience to support the day-to-day operations of our growing organization. This role will play a key part in coordinating internal teams, supporting project execution, improving operational processes, and ensuring smooth communication between management, clients, suppliers, subcontractors, and project stakeholders.
The ideal candidate is detail-oriented, resourceful, and comfortable working in a fast-paced construction environment. They should have strong coordination skills, experience managing documentation and schedules, and the ability to support multiple projects and operational priorities simultaneously.
This is an excellent opportunity for someone looking to grow within a dynamic company and contribute to building scalable systems and processes as the organization expands.
Responsibilities
Operations & Project Coordination
- Coordinate daily operational activities across departments and project teams
- Support project managers and leadership with administrative and operational requirements
- Assist with project scheduling, tracking deliverables, and maintaining project timelines
- Monitor action items, deadlines, and follow-ups to ensure tasks are completed efficiently
- Maintain organized project documentation, including drawings, contracts, reports, and correspondence
- Support coordination between clients, consultants, suppliers, subcontractors, and internal teams
Construction Administration
- Assist with preparation and tracking of project documentation, RFIs, submittals, change requests, and reports
- Maintain accurate records of project communications and approvals
- Support procurement activities, including supplier coordination, purchase orders, and material tracking
- Assist with vendor and subcontractor communication and relationship management
- Help ensure compliance with company procedures and project requirements
Internal Operations & Team Support
- Improve and maintain internal processes, workflows, and operational systems
- Coordinate meetings, prepare agendas, track decisions, and follow up on outstanding items
- Support onboarding and coordination of new employees
- Maintain company records, templates, and operational documentation
- Assist management with reporting, analysis, and process improvements
Financial & Administrative Support
- Assist with tracking project costs, invoices, expenses, and purchase records
- Support budgeting and forecasting activities
- Coordinate with accounting teams regarding documentation and approvals
- Maintain accurate records using company software and systems
Qualifications
- 2+ years of experience in construction operations, project coordination, construction administration, or a related field
- Strong understanding of construction processes, documentation, and project workflows
- Experience coordinating with contractors, suppliers, consultants, or project stakeholders
- Excellent organizational skills with the ability to manage multiple priorities
- Strong written and verbal communication skills
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams)
- Experience with project management or construction software is an asset
- Ability to work independently while collaborating effectively with a growing team
- Strong attention to detail and problem-solving skills
- Professional approach when dealing with clients, vendors, and internal teams
Preferred Qualifications
- Experience working in construction, real estate development, engineering, or related industries
- Experience with procurement, contracts, budgeting, or vendor management
- Knowledge of construction terminology and project lifecycle
- Experience helping implement operational improvements and company processes
This role is a key position within our organization and will directly contribute to improving efficiency, supporting project success, and helping build the operational foundation of a growing company. We are looking for someone proactive, reliable, and motivated to take ownership and grow with the team.
Pay: $39,278.24-$77,483.53 per year
Benefits:
Work Location: In person
