POSITION: Coordinator, Officiating
REPORTS TO: Executive Director
POSITION TYPE: 9 Month Contract (with potential to extend)
PURPOSE: The Coordinator of Officiating-Assigning will play a lead role in the coordination, development, scheduling and payment of all officials that work within the Hockey Calgary program. The successful candidate is a member of the Hockey Calgary staff and will be tasked with liaising regularly with the Central Region Officiating Sub-committee and attending regional meetings as scheduled. In this role the candidate must portray a positive image of Hockey Calgary with all key stakeholders, partners, volunteers and member organizations for the betterment of the game.
Job Description
Assigning
- Ensure all officials are educated on ‘Assigning System’
- Support the Official Assigning process for all Hockey Calgary Games, to the extent possible, with the maximum number of officials permitted for each level of hockey
- Track number of games each referee officiates
- Respond to schedule and referee availability changes in a timely manner
- Assign local tournaments as requests are approved throughout the season
- Work with the Central Region Officiating Sub-committee to adjust officials’ rankings based on supervisions, coaching and other feedback as necessary
- Advise the Hockey Calgary ice scheduler on any supply constraints
- Become a technical expert of the Central Region assigning system to assist officials in updating availability to maximize their potential to receive assignments
- Follow the direction of the Central Region Development team for certain assignments including playoffs, provincial tournaments or high-profile games
- Managing the payroll for all officials that officiate in the Hockey Calgary system
- NOTE: there will be other Assignors on separate contracts
Mentorship
- Work with Central Region to strengthen mentorship program
- Develop a program to ensure 1st time officials have support for their initial games
o Goal to have ‘All Officials’ mentored at least 1 time
- Identify and maintain a list of qualified mentors to assign to games as required
- Respond to requests for mentorship from officials
- In partnership with Central Region Officials Committee arrange mini clinics and information sessions to support ongoing referee development throughout the course of the season
Clinic Management
- Work with Central Region Clinic Coordinator to plan clinic schedule for upcoming season
- Secure ice for clinics
- Secure Clinic Instructors for each clinic
- Book meeting rooms for all clinics
- Promote all clinics
- Determine optimal # of officials needed for the upcoming season
Recruitment & Retention
- Develop strategies to identify and recruit new officials
- Create and manage initiatives to retain current officials
- Build and maintain relationships with other assignors/associations/sport organizations to share best practices and resources when required
Payment of Officials
- Create profiles for new officials in ADP WorkForce
- Export game assignments from RAMP and reconcile against Hockey Calgary Scheduler, updating game fees in the Scheduler as required
- Maintain list of adjustments ensuring the balance ties to the ADP clearing account in Quickbooks
- Prepare ADP import for each pay cycle, ensuring any adjustments from past cycles are included
- Investigate direct payments that are not accepted by the receiving bank
Committee Responsibilities
- Central Region Officiating Committee
o Liaise regularly with different members of the committee (clinics, grassroots, official’s coaching etc)
o Attend all meetings & share insights
o Member of Committee
o Provide information and education from Central Region to Club Presidents
Official Education
- Provide education updates to all officials
- Work with the Central Region Referees Subcommittee to know and understand basic, intermediate and advanced officiating rules, procedures and techniques
- Be a resource for all officials – call or text in
Game & Conduct
- Be the point of contact for any discipline issues regarding officials in Hockey Calgary sanctioned games
- Advise the Central Region Referees Sub-committee on any officials who may require review or support for their on-ice performance
- Provide review in support of Hockey Calgary’s Video Review Policy decisions
- Participate in Hockey Calgary Game & Conduct Committee and help advise on any appeals regarding rule application for on ice activities (TBD, based on experience)
Miscellaneous
- Any other duties as requested by the Executive Director.
- Attendance at the Hockey Calgary AGM.
- Maintain strong working relationships with all HC staff, Central Region Subcommittee members, HC Member Organizations, Hockey Alberta, governors, league chairs and volunteers
QUALIFICATIONS
- Excellent written, verbal and electronic communication skills
- Outgoing, organized and enthusiastic
- Proficient with Excel and data import and export processes
- Experienced with MS Office 365 (SharePoint, Outlook, Word)
- Must work well in a team environment
- Willingness to work flexible hours, including evenings and weekends
- General knowledge of the Hockey Alberta Officiating landscape
- General knowledge of the Hockey Calgary structure
- Experience as an official or as an assignor of officials is beneficial
- Proficient in the Hockey Canada Rule Book and Hockey Canada Officiating Procedures
- Valid Class 5 Drivers License
Please send your resume and cover letter complete with salary expectations to Kevin Kobelka, at [email protected]
Application: June 15, 2026
For more information, please contact: Kevin Kobelka, at [email protected]
July 15, 2026
