How about joining a company where people are at the heart of the projects?
Our Operations team in Montreal is expanding, and we are looking for passionate talents to join our adventure! Being part of the MACH team means joining a team of over 450 members. We work every day to apply our expertise to real estate and our clients.
For 25 years, MACH has been building projects designed to have a lasting, impactful, and meaningful influence on cities and neighborhoods; on the lives of residents, users, and visitors.
In Canada, MACH ranks among the largest real estate owners. It stands out with a portfolio of over 45 million square feet, including several iconic landmarks in the Quebec urban landscape: the Sun Life Building, the CIBC Tower, the Place Victoria Tower, the Quartier des Lumières site, and the Telus Building in Quebec City.
JOIN A TEAM OF PROFESSIONALS AND WORK IN A HEALTHY ENVIRONMENT!
Based in Montreal and reporting to the Property Administrator, here are the main responsibilities of your new role as Administrative Assistant:
- Provide customer service in person and over the phone;
- Scan and file certain documents;
- Review supplier statements of account and follow up with the Property Coordinator;
- Assist in handling tenant complaints and requests with the Property Coordinator;
- Maintain and update email distribution lists;
- Manage invoices;
- Update and follow up on various documents (insurance certificates, phone lists, etc.) in collaboration with the Property Coordinator;
- Support the Property Coordinator in managing access cards, keys, and on-site payments for parking/gyms;
- Document management and other administrative procedures;
- Provide receptionist backup when necessary;
- Perform any other related tasks.
Qualifications
- College diploma in Office Administration;
- Minimum of one (1) year of experience in a similar role, preferably in real estate;
- Strong proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint).
In addition to joining a dynamic environment, here are the benefits of working at MACH:
- Competitive salary;
- Summer hours all year;
- Medical and dental insurance;
- RRSP with employer participation;
- Transport costs reimbursed at 100%;
- 6 sick/personal days per year;
- Reimbursement of a sports subscription according to the amount in force;
- Employee Assistance Program (EAP);
- Training and development.
At MACH, we believe that a company’s strength lies in the richness of its differences. We value diversity in all its forms — whether cultural, ethnic, gender-based, age-related, sexual orientation, abilities, background, or perspectives. We are committed to providing an inclusive work environment where everyone can fully contribute to our collective success. This commitment is also reflected in our adherence to ESG principles, integrating sustainable, ethical, and responsible practices into all our actions and decisions.
We thank all applicants in advance for their interest in this position, but only those selected for an interview will be contacted.
