Chief Financial Officer

Penelakut Tribe
Penelakut Island, BC

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Job details

Full-time
From $110,000 a year

Qualifications

Microsoft Word
Certified Management Accountant
Microsoft Excel
Microsoft Outlook
Financial reporting
Filing
Finance
Change management
Statistical analysis
Chartered Professional Accountant
Presentation skills
Bachelor's
Accounting
Budgeting
Business
Accounting
Communication skills

Full job description

PROGRAM

The Finance Department is responsible for funding, which comes from own sourced-revenue, ISC, First Nations Health Authority and Taxation. The Finance Department closely with all departments within our organization as well as with government agencies, funding sources and our community members. The Finance Department will include expertise in financial planning, budgeting, monitoring and reporting service plan development, performance measures, financial policy and procedures management, financial systems support, debt management, payroll, and revenue and accounts receivable and payable.

PURPOSE OF THE POSITION

The Chief Financial Officer (CFO) is responsible for the financial management of Penelakut Tribe (PT) including budget analysis and management, financial modeling and reporting, cost benefit analysis, forecasting needs, accounting operations, mergers and acquisitions and investment strategies. The CFO offers analyses and financial perspectives necessary for corporate decisions and strategic planning. In addition to providing financial leadership to Penelakut Tribe (PT), this position is also responsible for the administration, planning, forecasting and analysis of the financial risk-based models related to lines of business.

SUPERVISION RECEIVED

The CFO operates under the direct supervision of the Tribe Administrator (Administrator).

SUPERVISION EXERCISED

The CFO is responsible for the supervision of Finance Department employees.

DUTIES AND RESPONSIBILITIES

· Drives the corporate strategy in collaboration with the Administrator to verify the financial health and sustainability of PT;

· Partners with the Administrator and other senior team members on the strategic vision of PT including cultivating and fostering strategic relationships and potential alliances; responds to operational and strategic issues as they arise; engages in the growth agenda including acquisition strategies; and ensures the Finance and Administration function supports PT at a strategic and operational level;

· Works collaboratively with the Administrator to achieve and maintain compliance with the First Nations Financial Management Board;

· Collaborates with the Administrator on developing the operating budget. Oversees long-term budgetary planning and cost management in alignment with the strategic plan;

· Works collaboratively with department Directors in preparing the draft annual budgets and, with advice and input from the Administrator, prepares any draft amendments to the component of the annual budget respecting PT’s local revenue account. Meets with Directors on a monthly/quarterly basis to review adherence to department budgets, budget variances and forecasting future results;

· Works with the Administrator to create, review and update Taxation Laws;

· Negotiates and monitors compliance with agreements and funding arrangements and legal obligations entered into by PT, and with any policies, procedures and directions of the Administrator and Council respecting the financial administration of PT;

· Creates and/or recommends risk management and security controls procedures for the safeguarding of assets and for identifying and mitigating financial reporting and fraud risks;

· Provides strategic recommendations based on financial analysis and projections, and revenue/expense analysis;

· Supports the Administrator and Chief and Council in the provision of financial and non-financial information, both historic and forward looking to support the Council’s decision making;

· Prepares materials and presents, as required, financial information, including monthly financial statements to the Chief and Council, membership, or other committees;

· Provides timely and accurate analysis of budgets, financial reports, and financial forecasting;

· Provides financial discipline and business decision support to evaluate long term and short - term strategic business opportunities;

· Ensures the financial systems, policies, procedures, directions and internal controls are appropriately designed and operating effectively; and oversees financial internal controls and coordination of all financial audits;

· Manages PT assets by ensuring compliance and control and responds to regulatory developments, including financial reporting, capital requirements, and corporate responsibility;

· Reviews, develops, re-designs, and recommends financial policies and procedures within general accepted accounting principles (GAAP) and corporate guidelines to ensure sufficient cash flow, reduce operating costs, and increase revenues;

· Reviews all formal administration related procedures, processes, and administration, recommending improvements to the systems in place and managing the systems going forward;

· Continually monitors areas of responsibility for opportunities for improvement and innovation and works proactively to implement these;

· Prepares, submits and reports on programs and other financially related reports accurately and in a timely manner to ensure that the budget requirements are being met, as required by the Administrator, Chief and Council, Membership and other stakeholders;

· Advises on contract negotiations from a financial impact perspective;

· Demonstrates ethical leadership and business integrity;

· Executes departmental human resource related initiatives including staff selection, setting strategies and objectives, prioritizing work, ensuring proper training, completing annual performance reviews and plans, encouraging employee professional development, discipline, and resolution of labour relations issues;

· Trains and/or mentors Finance staff on duties and responsibilities for successful onboarding. Provides guidance on attracting and developing key team members;

· Manages collaborative relationships and potential conflicts;

· Undertakes the annual review of PT’s insurance policies including but not limited to general liability; commercial property, equipment and fleet insurance; and group benefits plan;

· Works collaboratively with the Administrator to ensure the IT provider upholds their contractual obligations with PT including computer setup, server backups and any related maintenance or troubleshooting;

· Develops and maintains various stakeholder relationships and engagements, including with the external auditor, investors and analysts, banks, regulators, and government;

· Creates an environment where employees, membership and other stakeholders, are able to understand and share the vision and aspirations of PT;

· Serves as a role model for other functions in the areas of transparency, quality, ethics, and innovation;

· Carries out any other activities or projects specified by the Administrator that are not contrary to the First Nations Fiscal Management Act or inconsistent with the CFO’s duties under the Governance Policy.

FINANCIAL RESPONSIBILITY

In conjunction with the Administrator, the CFO is responsible for an annual budget of approximately $10M.

The CFO has a spending/signing authority up to $25k.

EDUCATION AND EXPERIENCE

· CPA, CMA, CGA, or CA designation; and

· Bachelor Degree in Accounting or Finance; and

· 10+ years of progressively responsible financial experience including at least four (4) years within a First Nation, or

· An equivalent combination of education and experience;

· Experience executing complex financial models and forecasts;

· Minimum of four (4) years’ experience managing, directing and leading employees;

· Experience compiling and interpreting data, budgets and statistical analysis;

· Experience developing and preparing a variety of written reports, analysis, forecasting, presentations and other documentation in accordance with Administrator directives or regulatory guidelines;

· Extensive Adagio software experience;

· Experience in full cycle accounting;

· Clean criminal record check.

KNOWLEDGE, SKILLS, AND ABILITIES

· Thorough knowledge of GAAP;

· Thorough knowledge of relevant legislation, regulations and acts pertaining to financial service delivery;

· Sound knowledge of principles and practices of budgeting and accounting;

· Sound knowledge of manual and automated financial accounting, reporting and control systems;

· Advanced leadership and interpersonal skills, including strategic thinking, change management, emotional intelligence, analytical problem solving, and decision-making skills;

· Sound communication and presentation skills, both verbal and written in order to interact knowledgeably with and impact both internal and external parties;

· Sound interpersonal skills and ability to convey highly technical information understandably to a wide variety of audiences;

· Sound knowledge of Public Sector Accounting Standards, deferral method of accounting, IFRS, ASPE, F-0080 Annual Audited Consolidated Financial Statement package;

· Sound knowledge of the First Nations Financial Transparency Act;

· Sound knowledge of ISC program guide;

· Ability to build alignment for initiatives and programs;

· Ability to interact with member Nations, employees, senior management, external stakeholders and the Board of Directors;

· Ability to apply research methods, statistical and cost analysis techniques, quantitative and qualitative analysis as applied to performance measures and forecasting;

· Ability to lead by example, demonstrating leadership, client service attitudes, integrity, creativity and enthusiasm in achieving results directly and through staff work teams;

· Ability to manage staff collaboratively, in a team environment, utilizing effective team-building, communication and management techniques;

· Ability to delegate responsibility and authority as appropriate;

· Ability to interpret Administrator and Chief and Council direction and incorporate into operational policies and procedures;

· Ability to work independently, exercise good judgment, and demonstrate diplomacy;

· Ability to pay attention to detail and maintain a high level of accuracy;

· Ability to accurately enter, retrieve and modify information from a variety of sources into a number of different computer programs;

· Ability to plan, organize, and effectively manage a considerable workload with multiple priorities and demands and produce results within restrictive timelines; and

· Proficient in the Office of the Superintendent of Financial Institutions (OSFI) filing system, as well as Microsoft Outlook, Excel and Word.

COMMITTEES

Sits on numerous committees as appointed by the Administrator.

OTHER FACTORS

Culture/Language:

Respect for and working knowledge of the Spune’luxutth culture is required.

Personal Attributes

The CFO maintains strict confidentiality in performing their duties and demonstrates the following core values: Humility, Transparency, Respect, and Equality.

WORKING CONDITIONS

Physical Demands

· Extended periods of sitting at a desk, bending or stooping and using a computer and other office equipment;

· Potential for conflict from employees or PT members;

· High demand of time is expected from the Administrator, Chief and Council, Directors and PT members relating to Penelakut Tribe finance programs and services and emergencies;

· Works long hours attending meetings and community events, conducting planning, monitoring, and evaluations and is required to travel out of town for meetings.

Tools/Equipment

· Office tools and equipment such as computers, laptops, scanners, photocopiers, calculators, fax machines, telephone system;

· Computer applications such as databases, electronic mail, spreadsheets, and word processing.

Time Management

· Manages a number of requests and initiatives at one time and completes a number of tasks and responsibilities in a timely manner;

· Aware of all PT business and any and all relevant legislation, policies and procedures;

· Frequent deadlines, emergencies and potentially stressful situations.

Pay: From $110,000.00 per year

Benefits:

Commuter benefits
Dental care
Vision care

Work Location: In person

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