Overview
We are seeking a detail-oriented and proactive Office Administrator to join our team. This role is essential for ensuring the smooth operation of our office by managing administrative tasks, supervising staff documents, in-house bookkeeping and maintaining efficient office procedures. The ideal candidate will possess strong organizational and communication skills, along with a solid background in office management and human resources.
Responsibilities
- Oversee daily office operations and ensure a productive work environment
- Manage front desk activities, including email management, staff documents, and support for staff as needed
- Fostering a collaborative team atmosphere
- Maintain accurate bookkeeping and job-costing
- Handle human resources functions, including employee onboarding
- Organize filing systems and manage vendor relationships to ensure timely service delivery
- Assist in budgeting processes and monitor office expenditures
- Provide support for clerical tasks, ensuring all documentation is organized and accessible
- Communicate effectively with team members, vendors, and clients to address inquiries or concerns
Qualifications
- Proven experience in an office administration role with accounting capabilities
- Ability to learn our software and utilize effectively
- Strong clerical experience with excellent organizational skills
- Demonstrated ability to manage payroll processes accurately
- Effective communication skills, both verbal and written, with a focus on phone etiquette
- Ability to manage multiple tasks efficiently while maintaining attention to detail
- Strong team management skills with a commitment to training & development
- Ability to learn general HVAC and construction terminology and processes
If you are an organized professional looking to contribute to a dynamic team environment, we encourage you to apply for the Office Administrator position.
Job Type: Full-time
Pay: $25.00-$35.00 per hour
Benefits:
Work Location: In person
