Job Overview
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors and clients, ensuring a positive and professional experience. Your responsibilities will include managing multi-line phone systems, handling administrative tasks, and providing exceptional customer service. This position offers an exciting opportunity to contribute to a dynamic team while developing your clerical and organizational skills in a fast-paced environment.
Responsibilities
- Greet visitors warmly and direct them appropriately, maintaining a professional and friendly demeanor at all times
- Answer, screen, and route incoming calls using multi-line phone systems with excellent phone etiquette
- Manage appointment scheduling, confirmations, and cancellations efficiently using office software tools
- Perform data entry tasks accurately, including updating records in QuickBooks and other office databases
- Maintain organized filing systems, both physical and electronic, ensuring easy retrieval of documents
- Assist with general clerical duties such as photocopying, proofreading documents, and preparing correspondence
- Support bookkeeping activities by recording transactions and managing invoices as needed
- Provide customer support by addressing inquiries promptly and professionally, whether in person or via phone/email
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications for daily tasks
- Strong computer skills with the ability to learn new software quickly and efficiently
- Previous office experience or clerical experience preferred to handle administrative duties confidently
- Excellent organizational skills to manage multiple priorities seamlessly in a busy environment
- Demonstrated customer service skills with a friendly attitude and professional communication style
- Experience with multi-line phone systems and phone etiquette to handle high call volumes gracefully
- Attention to detail for data entry, proofreading documents, and maintaining accurate records
- Knowledge of medical or dental office procedures is a plus for specialized roles such as Dental Receptionist or Medical Office Assistant
- Basic bookkeeping skills using QuickBooks or similar accounting software are desirable
- Ability to perform typing quickly with accuracy for correspondence and data input
Join us as a Front Desk Receptionist where your positive attitude and organizational prowess will help create an inviting atmosphere for all visitors while supporting our team’s efficiency. This paid position offers an excellent platform to grow your administrative expertise in a supportive environment committed to your success.
Pay: $17.60-$20.00 per hour
Benefits:
- Casual dress
- Company events
- Disability insurance
- On-site parking
Work Location: In person
