Required ASAP Monday, Wednesday, Friday 9 AM to 2 PM
Are you a multitasking superstar? A team leader proficient in writing letters and or reports.
Seeking a highly proficient, detail-oriented individual to assist with preparing, formatting, and polishing letters, legal correspondence and litigation documents. The role involves alot of paperwork editing and strengthening legal letters, ensuring professional formatting, and producing court-ready documents with exceptional attention to detail.
Applicants must be extremely proficient in Microsoft Word and PDF editing/formatting, including advanced document formatting, and resolving complex formatting issues. You are able to learn new software quickly, and comfortable working with large legal documents.
Strong written English skills are essential, with the ability to improve clarity, grammar, organization, and presentation while preserving the intended meaning and tone. Prior experience working with legal documents, litigation materials, or a law office is a significant asset. Accounting and or quickbooks is an asset.
Please do not apply if you are located more than a 30-minute drive away or if you do not possess advanced proficiency in Microsoft Word and PDF document management.
Are you an exceptionally organized, detail-oriented, and highly independent professional? Do you have expert-level Excel skills, outstanding phone etiquette, and a proven track record of managing tasks efficiently without constant supervision? If so, and you are able to begin tomorrow, this opportunity may be for you.
About the Role:
I am a busy business owner managing multiple ventures, including a medical clinic, school, medical device patenting, and legal casework loads, and I need a highly capable, experienced personal assistant to help keep everything running smoothly for me and my business.
- Skills:
- Strong organizational and multitasking abilities
- Proficiency in Excel and basic accounting
- Proficiency in PDF, one drive
- Proficiency at preopraring letters, organizing documents
- Clear and professional phone communication
- Ability to work independently and as a team leader
- Quick learner with a positive attitude
- Dual tasker, taking on multiple tasks at a time
- Personal Assistant – Part-Time (20-30 Hours/Week) | $27-$35/Hour (Based on Experience)Location: Burlington - Do not apply if you are not able to come into the clinic this is NOT a remote position.Burlington, ON (Must live within 30 minutes of Burlington)
Work Environment: Primarily in-clinic, with some tasks that may be completed from home
Key Responsibilities: multitasker
Accounting & Organization: Excel expertise is a must—assist with financial preparation for both personal and business for accountant.
Legal & Business Administration: Organize legal documents, prepare correspondence for lawyers, patents, and patients. Excel for multiple booking across multiple domains.
Scheduling & Coordination: Manage Airbnb bookings, insurance claims, utility payments, and rectify issues over the phone that come with so many ventures.
Problem-Solving: Handle challenges efficiently, whether it’s a billing issue, a delayed shipment, or a miscommunication—without needing to be micromanaged.
Who You Are:
Experienced: Minimum of 3+ years as a personal assistant
Tech-Savvy: Advanced Excel knowledge is An asset
Independent & Proactive: You solve problems, not create them—you don’t need constant check-ins to get the job done.
Strong Communicator: Professional phone etiquette and email communication are essential.
Organized & Detail-Oriented: Juggling multiple responsibilities doesn’t overwhelm you—it excites you.
Local & Flexible: You live within 30 minutes of Burlington, making it easy to come into the clinic when needed.
Why Work Here?
✔ Competitive Pay: $27-30 hour plus 4% vacation pay
✔ Diverse & Engaging Work: No two days are the same—you’ll be an integral part of keeping everything on track.
✔ Autonomy & Trust: You’ll be given responsibilities and the freedom to execute them without micromanagement.
This role is not for someone who needs step-by-step instructions or struggles with handling challenges independently. If you thrive in a fast-paced environment, take initiative, and have the experience to back it up, I’d love to hear from you.
What We’re Looking For: A go-getter who thrives in a fast-paced environment, someone who is proactive, extremely organized. Someone who can multi-task and is highly proficient at excel, PDF, proficient writing letter letters and documents
Only those who qualify will be contacted.
Pay: From $35.00 per hour
Expected hours: 15.0 – 20.0 per week
Benefits:
- Flexible schedule
- On-site parking
- Paid time off
Flexible language requirement:
Application question(s):
- Are you less than 30 minute drive?
- Are you able to start immediately?
- Are you proficient at word, excel, writing reports, and or letters
- Do you like the hours Monday, Wednesday, Friday 9 to 2/3 or would you prefer full-time?
Experience:
- Receptionist, law clerk: 5 years (preferred)
Work Location: In person
