Job Overview
We are seeking a detail-oriented and organized Administrative Assistant to join our team. This role is vital in supporting daily office operations, ensuring smooth communication, and maintaining efficient administrative workflows. The ideal candidate will possess strong computer skills, excellent organizational abilities, and a professional demeanor to handle various clerical and customer service tasks in a fast-paced environment.
Responsibilities
- Manage incoming calls, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry and maintain accurate records using Microsoft Office
- Handle filing systems, both digital and paper-based, ensuring easy retrieval of documents
- Provide customer support through phone and email correspondence, demonstrating excellent phone etiquette and customer service skills
- Assist with bookkeeping tasks such as invoicing, billing, and basic financial record keeping
- Support office operations by scheduling appointments, managing calendars, and coordinating meetings
- Proofread documents for accuracy and clarity before distribution
- Maintain organization of office supplies
- Other duties as assigned
Qualifications
- Proven clerical or administrative experience, preferably in a medical or dental office setting
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Strong computer skills with the ability to learn new software quickly
- Excellent organizational skills with keen attention to detail
- Ability to handle multiple tasks efficiently in a fast-paced environment
- Experience with data entry, filing, and record management
- Exceptional customer service skills with professional phone etiquette
- Familiarity with front desk operations and multi-line phone systems is preferred
- Strong typing, proofreading, and organizational skills are essential for success in this role
Pay: $42,000.00-$50,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
Education:
- Secondary School (required)
Experience:
- Related: 2 years (preferred)
Language:
- English and French (preferred)
Licence/Certification:
- Passport (required)
- Driving Licence (required)
Work Location: In person
