Position Title
Aquatron Assistant
Location
Halifax, Nova Scotia, Canada
Employee Group
NSGEU Local 77
Position Type
Regular, On-Going
Duration of Contract (if applicable)
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$26.73- $33.84 per hour ($45,176 - $57,183 per annum, 32.5 hours per week)
Provisional Statement
This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Aquatron Laboratory offers services to the Dalhousie community including animal care of aquatic animals. The Faculty of Agriculture, Dalhousie University is a small research-intensive campus located in Truro, NS. Offering technical, undergraduate and graduate programs in agriculture, environment and related life and social science disciplines, the Faculty of Agriculture educates future leaders and generates knowledge and innovative solutions for healthy, sustainable societies. Reporting to the Director, Aquatron with a dotted line reporting to the Department Chair, Animal Science and Aquaculture, Faculty of Agriculture, the Aquatron Assistant is a shared position, with flexibility to be physically located in either Halifax or Truro. The incumbent will provide localized support to aquaculture staff, faculty and students in the location which it is based, while providing remote support for the other location.
Key Responsibilities
- Complete financial duties including invoicing clients and vendors, journal entries, facility user fee calculations, bill payments, purchasing card administration, preparing financial forms, monitoring budgets, and assisting researchers in project budgeting.
- Assist with human resources duties such as staff scheduling, preparation of payroll and hiring forms, tracking overtime, employee hours and employment status, organizing and tracking safety training, and staff onboarding.
- Support animal care duties. This includes tracking fish population numbers, assisting with permit preparations, tracking and reporting, and monitoring for compliance with Canadian Council on Animal Care documentation and policy requirements, and safety and facility standard operating procedures (SOPs).
- Administer space allocation and complete space usage reporting. Process service requests for maintenance and larger projects as required.
- Provide additional administrative support including compiling and updating safety and facility SOPs, file organization and maintenance, organizing and tracking safety equipment, and, as required, distributing facility incident reports resulting in overtime.
Note
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
- Business/Administrative Professional diploma plus approximately three to five years’ related experience (or equivalent combination of training and experience).
- Demonstrated knowledge of and/or experience in accounting systems, and accounts receivable/payable processes.
- Proven excellent customer service, interpersonal, and communication (verbal and written) skills.
- Demonstrated attention to detail, organizational skills, and ability to problem-solve while balancing competing priorities.
- Strong computer skills particularly MS Office (Excel, Word, Outlook and Teams) and Adobe Pro.
- Meet moderate physical demands including working daily for brief periods in environments with hard, wet surfaces.
Assets
- Familiarity with Dalhousie’s online financial records systems and/or payroll processes.
- Experience working in aquatic animal administration.
- Familiarity with aquatic regulatory compliance (DFO, NSDFA CFIA).
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s
core competencies, in particular:
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.
