Project Coordinator Intern

BitSummit
Canada

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Job details

Full-time | Apprenticeship | Fixed term contract | Internship / Co-op

Qualifications

Jira
Waterfall
Customer service
Engineering
Project management
Continuous improvement
Confluence
Business
Communication skills

Full job description

Project Coordinator Intern

Intern

Hybrid

Tags:

March 23, 2026

Position Summary

The Project Coordinator Intern will support the planning, execution, and tracking of internal projects and managed services engagements. This is a developmental, hands-on role that offers exposure to delivery operations, project management practices, and client service coordination.

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You will work alongside project managers, technical leads, and service delivery teams to help ensure project tasks are effectively tracked, documented, and communicated. The internship is designed to prepare candidates for future roles in PMO, operations, or delivery management.

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Job Description

Project Coordination & Delivery Support

Assist project managers in coordinating day-to-day project and managed service activities
Track task assignments, milestones, risks, and project dependencies using tools like Jira, Notion, or Asana
Maintain up-to-date project schedules, reports, and internal dashboards
Support service delivery teams with documentation, planning, and client deliverables

Documentation & Knowledge Management

Create and maintain project documentation such as status reports, SOPs, runbooks, and process guidelines
Ensure all documents are accurate, version-controlled, and aligned with BITSUMMIT standards
Organize shared project resources and internal knowledge bases for easy access and collaboration
Contribute to improving templates and documentation workflows

Communication & Stakeholder Engagement

Prepare meeting agendas, presentation materials, and communication updates for internal and external stakeholders
Capture and circulate meeting notes, decisions, and follow-up actions
Coordinate input from team members to support status updates, client communications, and reporting

Service Awareness & Continuous Improvement

Build familiarity with client service scopes, SLAs, and delivery models
Observe recurring patterns, process gaps, and operational improvement opportunities
Share insights with project leads to support service quality and business growth initiatives
Assist with internal reporting or proposal development, as needed

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Required Experience

Required Qualifications

Currently enrolled in or recently graduated from a program in Business, Project Management, IT, Engineering, or a related field
Strong organizational and multitasking abilities, with attention to detail
Excellent written and verbal communication skills
Familiarity with productivity tools such as Google Workspace, Microsoft 365, Confluence, or Notion
Ability to work independently and collaboratively in a fast-paced, remote-first environment
Eagerness to learn about IT services, consulting delivery, and project operations

Preferred Qualifications

Basic understanding of project management frameworks (e.g., Agile, Scrum, Waterfall)
Exposure to IT service delivery, managed services, or consulting projects (academic or professional)
Prior experience with coordination, documentation, or customer service roles
Interest in business operations, service quality, or continuous improvement

What we Offer

A structured internship experience with real exposure to project delivery and managed services operations
Mentorship and coaching from experienced project managers and delivery professionals
Hands-on learning opportunities across tools, workflows, and documentation standards used in professional consulting environments
Flexibility through a hybrid work model designed to support academic schedules and performance outcomes
Opportunities to contribute to meaningful internal initiatives and client-facing delivery work
A certificate of completion and potential reference upon successful completion of the internship
Consideration for future full-time roles such as Project Coordinator, PMO Analyst, or Delivery Operations Associate based on performance and business needs.

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Decisions for conversion to full-time are based on performance, team needs, and overall fit.

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To apply, please send your resume and a short cover letter to [email protected], highlighting your relevant experience and interest in the role.

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BITSUMMIT welcomes and encourages applications from candidates with disabilities. Accommodations are available on request for candidates taking part in the selection process.

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Job Types: Apprenticeship, Internship / Co-op

Contract length: 4 months

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Benefits:

Flexible schedule
On-site parking
Work from home

Work Location: Hybrid remote in Oakville, ON L6K 3V7

Hiring Process

We believe that finding the right talent is key to our success. At BITSUMMIT, our hiring process is designed to ensure a smooth and transparent experience for all candidates, where we focus on skill, passion, and cultural fit. Here's how our process works:

Initial Application Review
‍Once we receive your resume, our recruitment team will carefully review your experience and qualifications to determine if your skills align with the role.
First Interview: Getting to know You
In this stage, you’ll have a conversation with our hiring manager to dive deeper into your background, interests, and how your experience can contribute to BITSUMMIT’s success.
Technical Assessment
If your profile matches, we’ll invite you to complete a technical assessment. This helps us evaluate your problem-solving skills and approach to design challenges.
Final Interview: Meet the Team
The final stage involves meeting our leadership and project teams. This will be a chance for you to see if we’re the right fit for your career aspirations, and for us to understand how you’ll thrive in our community.

Please apply via our email at [email protected] with your resume.

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Project Coordinator Intern

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