Job Description: Administrative Assistant
Job Type: Full-Time
Tuesday - Saturday Shift (initial schedule)
Starts at 5:30 am
The Role
The Administrative Assistant is responsible for providing comprehensive administrative support to the office, ensuring efficient operation of the day-to-day tasks. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate is proactive, efficient, and able to maintain a high level of confidentiality.
Key Responsibilities:
o Answer and manage incoming phone calls with professionalism and courtesy, demonstrating excellent phone etiquette.
o Operate office equipment such as printers, copiers, and phone systems to facilitate daily operations.
o Utilize office computer systems to perform data entry, manage files, scan, and maintain accurate records.
o Maintain filing systems, both electronic and paper-based, ensuring easy access to important information.
- Administrative Tasks:
- Prepare, update documents such as Invoice records. Perform proofreading of documents to ensure accuracy and clarity.
- Assist and ensure accuracy of sales orders and coordinate any variances and findings
o Collaborate with team members to enhance customer service experiences and resolve inquiries effectively.
- Data Management:
- Input, update, and manage data in office software, spreadsheets, and databases.
- Ensure the accuracy, security, and confidentiality of sensitive information.
- Generate and compile reports and summaries for both internal and external stakeholders.
4. Communication:
- Serve as a liaison between the company and clients, vendors, or stakeholders to ensure clear, timely communication.
- Draft, proofread, and distribute internal and external communications such as emails, memos, and newsletters.
- Support HR and finance departments by assisting with onboarding tasks, invoice processing, and expense tracking as required.
5. Other Duties:
o Perform other administrative tasks as assigned by management.
o Contribute to office culture by maintaining a positive and professional attitude.
Who’s a Good Fit For The Team
Qualifications/Requirements
Education: High School Diploma or equivalent (Associate's or Bachelor’s degree preferred).
Experience: Minimum of 1-3 years of administrative experience.
Skills:
· Proven experience in an administrative role or as an office clerk is preferred.
· Strong customer service skills with a focus on providing positive experience for clients and colleagues.
· Familiarity with office software applications (e.g., Microsoft Office Suite) is essential.
· Excellent organizational skills with the ability to prioritize tasks effectively.
· Attention to detail is critical for proofreading documents and maintaining accurate records.
· Ability to work independently as well as collaboratively within a team environment.
· Strong written and verbal communication skills.
· Excellent organizational and multitasking abilities.
· Ability to work independently and as part of a team.
· Strong problem-solving skills and attention to detail.
Preferred:
- Basic knowledge of bookkeeping and office procedures.
- Familiarity with Quickbooks and inventory management system and online tools for business.
What You Can Expect From Us
· A flexible working environment that promotes a healthy work-life balance
· A dynamic and inclusive culture that promotes you to bring your whole-self to work
· A supportive team that will encourage your professional growth and development
· An opportunity to be meaningful and impactful within your work and projects
· An organization that aims to use their scale, reach and expertise to build a more sustainable world
Canada Produce is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Canada Produce prohibit discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, or any other characteristic protected by law. Canada Produce conforms to the spirit as well as to the letter of all applicable laws and regulations.
Industry
- Consumer Goods
- Food & Beverages
Job Type: Full-time
Pay: $19.00-$20.00 per hour
Benefits:
Education:
- Bachelor's Degree (preferred)
Experience:
- Front desk: 1 year (required)
- Administrative experience: 1 year (required)
Work Location: In person
