Human Resources Administrative Assistant
P.R. Hotels Ltd. invites applications for the full time, permanent position of Human Resources Administrative Assistant working from our office in Kelowna, BC. We are seeking a highly motivated, organized, and detail-oriented individual to provide administrative support to our Human Resources department.
Why P.R. Hotels Ltd.?
P.R. Hotels Ltd. is a growing hospitality company with a portfolio of 14 high-performing hotels, along with restaurant and spa operations, located throughout British Columbia, Saskatchewan, Manitoba and Arizona. We are committed to delivering exceptional guest experience while creating a workplace where our employees can grow and succeed.
Our continued success is built on the dedication, professionalism, and passion of our team members. We believe that great people are the foundation of great hospitality, and we strive to create an environment where collaboration, respect, and continuous learning are valued.
As we continue to expand, we're looking for motivated individuals who are eager to contribute, develop their skills, and build a rewarding career with us. If you're looking for an opportunity to be part of a dynamic and supportive organization, we'd love to hear from you.
Reporting Structure
As the Human Resources Administrative Assistant, you will provide administrative and operational support to the Human Resources department. Reporting to the Regional Operations Director, you will assist with recruitment, onboarding, employee records, payroll administration, training coordination, and various HR projects while working closely with hotel leadership across our portfolio.
Responsibilities
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Provide day-to-day administrative support to the Human Resources department.
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Assist with recruitment by posting job advertisements, scheduling interviews, conducting reference checks, and preparing letters of offer.
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Coordinate new hire onboarding, orientation packages, employment documentation, and employee files.
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Maintain accurate employee records while ensuring confidentiality.
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Assist with payroll administration including new hires, terminations, wage changes, vacation tracking, and payroll documentation.
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Support benefit enrollments, changes, and employee inquiries.
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Assist in preparing employment contracts, HR letters, reports, and other documentation.
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Schedule meetings, prepare agendas, and coordinate HR-related meetings and training sessions.
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Coordinate employee training sessions and maintain training records.
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Monitor completion of performance review documentation and assist managers with scheduling review timelines.
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Assist with maintaining and updating company policies, employee handbooks, and HR forms.
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Conduct HR reporting using Excel and other software platforms.
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Support employee engagement initiatives and company events.
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Respond to employee inquiries regarding HR policies and procedures.
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Research employment legislation as required.
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Perform other administrative duties, assist with company newsletters and employee communications, and support special projects as assigned.
Qualifications
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Education: Diploma or certificate in Human Resources, Business Administration, Office Administration, or a related field is preferred.
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Experience: 2–3 years of administrative experience, preferably supporting Human Resources or Payroll.
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Technical Skills:
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Excellent organizational and time management skills.
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Strong attention to detail and accuracy.
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Ability to maintain confidentiality.
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Ability to prioritize multiple deadlines.
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Strong problem-solving skills.
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Professional and positive customer service approach.
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Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
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Experience with HRIS systems is considered an asset.
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Payroll Systems: Experience working with payroll systems such as ADP, Paychex, Dayforce, or similar platforms is considered an asset. Knowledge of payroll processes, deductions, and employee records is preferred.
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Legislation: Ability to research employment standards and legislation in British Columbia, Saskatchewan, Manitoba, and Arizona.
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Communication: Excellent interpersonal skills with an efficient use of email platforms and communication tools for effective internal and external communication. Ability to build relationships with employees at all levels.
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Adaptability: Ability to manage multiple priorities while maintaining accuracy in a fast-paced environment.
Comprehensive Total Rewards Package:
At P.R. Hotels Ltd., we recognize that our most valuable asset is our people, and we are committed to providing our Human Resources Administrative Assistant with not just a job, but a fulfilling and rewarding career journey. When you join us, you can expect a comprehensive package that goes beyond just competitive salary rates. Here's what we offer to ensure your professional and personal growth:
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Competitive Compensation: We offer highly competitive salary rates, acknowledging your expertise and contributions. Your hard work and dedication will be rewarded fairly, reflecting your significant role within our organization.
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Ongoing Training and Development: Continuous learning is at the heart of our organizational culture. We provide on-the-job training to help you excel in your role. Additionally, we support your professional growth through tailored development opportunities. You have the freedom to choose the training programs that align with your career goals, and we wholeheartedly encourage your eagerness to learn and grow with us.
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Comprehensive Benefits: Your journey with us begins with not only a competitive starting wage, but also by ensuring you are valued right from the start. We also offer a robust group benefits package, including health, dental, and retirement plans providing you with peace of mind and financial security.
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Personal and Professional Growth: We understand the importance of nurturing both your personal and professional aspirations. That's why we provide access to professional development training. Whether you want to enhance your HR expertise, develop leadership skills, or explore new areas within the field, we support your growth journey every step of the way.
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Travel Benefits: As a part of our team, you can enjoy the perks of your hard work not only in the workplace but also during your personal travels. We offer exclusive IHG and Marriott Employee Room Discounts, allowing you to explore the world at affordable rates and create cherished memories with your loved ones.
Join us, and you'll not only be part of a dynamic and inclusive work environment but also embark on a path where your potential is nurtured, your skills are honed, and your contributions are celebrated. Your success is our success, and we are dedicated to empowering you to thrive both personally and professionally.
