Employment Type
Independent Contractor (Subcontractor)
Location
Fully remote; travel throughout Windsor-Essex as required
Hours
Approximately 15-20 hours per week
Compensation
$30,000-$40,000 annually for an employee, or a comparable contractor fee arrangement, based on experience, qualifications and the final engagement structure
About Meadow Group
Meadow Group Limited is a private investment and property company with a diverse portfolio of commercial properties and business interests throughout Windsor-Essex. We take a practical, hands-on approach to property ownership and value responsive service, strong relationships and well-maintained properties.
As a small, entrepreneurial organization, we offer many larger companies cannot _direct access to decision-makers, the opportunity to influence outcomes, and the ability to make a meaningful impact. We value initiative, practical thinking and people who enjoy taking ownership of their work.
About the Role
Meadow Group Limited is seeking a reliable and resourceful Property Operations Coordinator to support the day-to-day coordination of its property portfolio. This is a fully remote role with flexibility in how the work is organized. The successful candidate will work primarily from home while travelling to company properties as needed to meet tenants, contractors and service providers, inspect completed work and address property-related matters.
This opportunity may be structured as either part-time employment or an independent contractor/subcontractor engagement, depending on the successful candidate's experience, availability and the nature of the final working arrangement.
Key Responsibilities
Property Operations
· Serve as a key point of contact for routine tenant and property-related matters.
· Coordinate maintenance requests, repairs, inspections and preventative maintenance activities.
· Visit properties as required to assess issues, confirm work requirements and inspect completed work.
· Monitor outstanding property matters and ensure timely follow-up and resolution.
· Help maintain organized property records, service information, warranties, access details and related documentation.
Contractor & Vendor Coordination
· Identify, contact and coordinate contractors, tradespeople and service providers.
· Obtain and compare quotations, clarify scopes of work and present recommendations to the ownership group.
· Schedule approved work and coordinate site access with tenants and service providers.
· Monitor service quality, timelines and completion of assigned work.
· Build and maintain a reliable network of local vendors and property service providers.
Property Projects
· Assist with small repairs, improvements, renovations and other property-related projects.
· Coordinate project schedules, site visits, contractor communication and progress updates.
· Track project action items and escalate delays, concerns or scope changes to the ownership group.
· Confirm that completed work generally aligns with the approved scope before close-out.
Operational Support
· Provide clear and timely updates to the ownership group regarding property activities, priorities and concerns.
· Support insurance inspections, utility coordination, security, landscaping, snow removal and other property services as required.
· Assist with other operational or administrative tasks connected to the property portfolio.
· Attend occasional in-person meetings with the ownership group.
Qualifications
· Previous experience in property management, commercial real estate, facilities, construction, trades coordination, operations or administrative coordination.
· Strong organizational skills with the ability to manage multiple open items and follow through to completion.
· Professional and responsive communication with tenants, contractors, vendors and ownership.
· Comfort working independently in a remote environment with limited day-to-day supervision.
· Sound judgment, initiative and a practical approach to resolving property issues.
· Working knowledge of Microsoft Office and comfort using email, shared documents and basic digital tracking tools.
· Valid Ontario driver's license, reliable transportation and the ability to travel throughout Windsor-Essex.
· Property management, facilities, construction or project coordination education is an asset but is not mandatory.
Ideal Candidate
This opportunity may be especially well suited to:
· An experienced property manager seeking a flexible, part-time opportunity.
· A real estate professional, REALTOR® or real estate salesperson seeking consistent supplemental work while leveraging property knowledge and a local service network.
· A facilities or building operations professional experienced in maintenance and vendor coordination.
· A construction or trades professional with strong organization and project coordination skills.
· An operations or administrative professional who is comfortable managing multiple priorities.
· A semi-retired property, facilities, construction, operations or real estate professional seeking meaningful and flexible work.
· An experienced independent contractor or subcontractor interested in providing ongoing property coordination services.
What We Offer
· A flexible independent contractor engagement with long-term potential.
· Fully remote work with the freedom to organize your own schedule.
· The opportunity to work directly with the owners and contribute to important business decisions.
· A diverse portfolio of commercial properties and projects that provide variety every day.
· Meaningful work where your ideas, initiative and recommendations are valued.
· A collaborative, entrepreneurial environment with minimal bureaucracy.
Competitive contractor compensation based on experience and scope of services.
Reporting Relationship
Reports directly to the Ownership Group.
Accessibility, Inclusion & Recruitment Information
Meadow Group Limited is committed to providing an inclusive, respectful and accessible recruitment process. Accommodation is available upon request throughout the recruitment and selection process in accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Applicants requiring accommodation may advise us at any stage, and we will work with them to meet their needs.
Meadow Group Limited welcomes applications from qualified candidates of all backgrounds. Applicants must be legally entitled to work in Canada. The successful candidate may be required to complete reference checks and other reasonable, role-related pre-employment requirements.
Meadow Group Limited does not use artificial intelligence to screen, assess or select applicants for this position.
We thank all applicants for their interest. Only candidates selected to move forward in the recruitment process will be contacted.
Note: Employment terms and contractor terms, where applicable, will be documented in a written agreement. The nature of the working relationship will be determined based on the actual arrangement and applicable law.
Pay: $30,000.00-$40,000.00 per year
Work Location: Remote
