Alliance West is seeking a detail-oriented and highly organized Accounting/Administrative Assistant to support the accounting and administrative functions of a commercial real estate portfolio totaling approximately 1,000,000 square feet across 35 properties.
Organization and high attention to detail is a key to happiness in this role. We have a close-knit operation focused on providing as much value as possible to our property owners. We thrive on reducing costs, maintaining full occupancy and providing accurate and clear reporting, for both, our property owners and our tenants.
THE ROLE: Commercial Property Management - Accounting /Administrative Assistant
This role will support lease administration, rent processing, and accounts payable functions for a portfolio of approximately 450 tenants.
Job Duties
· Provide general administrative and accounting support to the Accounting and Operations teams as required
Support to Assistant Controller
· Coordinate onboarding of new tenants, including EFT setup and account configuration
· Coordinate with Assistant Controller in managing tenant arrears, including payment rescheduling and professional tenant communication
· Coordinate with Assistant Controller to process year-end operating cost entries
· Maintain accurate tenant accounts and support rent tracking within the property management system
Support to Accountant
· Post and process online invoice payments accurately and in a timely manner
· Process monthly tenant rent collections, including EFT (Electronic Funds Transfer) transactions
· Organize and file physical invoices weekly to maintain accurate and accessible records
· Complete bank reconciliations and ensure Yardi tenant profiles are accurately updated to align with bank statements
Support to Bookkeeper
· Monthly chargebacks for all properties for Kimai, Home Depot, and misc. expenses
· Filing documents as needed
Support to Operations Manager
· Review and approve accounts payable for maintenance contracts and recurring expenses
· Assist with weekly Kimai Reporting to be completed every Tuesday and sent to Property Manager and Operations Managers
· Assist Operations Manager with maintaining and updating Operations Calendar (contracts)
Qualifications
- Ability to work independently while contributing to a collaborative team environment
- Exceptional attention to detail and accuracy in data entry and financial records
- Previous experience in an accounting, bookkeeping, or administrative support role, preferably within property management or real estate
- Proficiency in Yardi Breeze (required or strongly preferred), including tenant accounts, rent processing, and payables
- Professional communication skills, both written and verbal, with strong tenant-facing capability
- Solid understanding of basic accounting principles, including payables and receivables processes
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Strong working knowledge of Microsoft Excel and general Microsoft Office applications
Pay: $25.00-$30.00 per hour
Expected hours: 40.0 per week
Benefits:
- Casual dress
- Company events
- Paid time off
Experience:
- Microsoft Excel: 2 years (required)
- Accounting or Administrative: 1 year (required)
- Yardi: 2 years (required)
Location:
- Calgary, AB T2V 2X5 (required)
Work Location: In person
