Job Overview
We are seeking a highly organized and detail-oriented Real Estate Assistant to support our real estate team with administrative and research tasks. This role is essential in ensuring smooth operations, accurate documentation, and effective communication throughout the property transaction process. The ideal candidate will possess strong organizational skills, proficiency in legal drafting, and experience with various administrative tools. This position offers an excellent opportunity for individuals interested in real estate, legal processes, and project management to grow their career within a dynamic environment.
Responsibilities
- Assist with drafting and proofreading legal documents related to real estate transactions
- Conduct research using tools such as LexisNexis to gather property and legal information
- Manage project timelines and coordinate tasks across different departments
- Prepare and organize files, documents, and reports using iManage or similar document management systems
- Perform data entry and maintain accurate records of property listings, client information, and transaction details
- Support the team with administrative duties including filing, scheduling appointments, and managing calendars
- Conduct interviews or communicate with clients, agents, and legal professionals via phone or email with professional phone etiquette
- Assist in preparing marketing materials or property descriptions with strong writing skills
- Ensure all documentation complies with legal standards and company policies
Requirements
- Proven experience in administrative roles, preferably within real estate or legal environments
- Strong organizational skills with the ability to manage multiple tasks efficiently
- Excellent proofreading, writing skills, and attention to detail
- Familiarity with LexisNexis or similar research tools is a plus
- Experience with project management software or systems such as iManage is desirable
- Knowledge of legal drafting related to real estate transactions is advantageous
- Data entry skills with high accuracy; clerical experience is preferred
- Ability to handle filing systems effectively and maintain confidentiality of sensitive information
- Professional phone etiquette for communicating with clients and stakeholders
- Prior experience conducting interviews or client interactions is beneficial
This position is ideal for motivated individuals seeking a challenging role that combines administrative expertise with real estate industry knowledge.
Job Type: Permanent
Pay: $30,000.00-$55,000.00 per year
Work Location: In person
