AY3 Administrative Secretary 3
Regular/full-time
Public Service Delivery
Real Estate Services, Asset Management
Portage la Prairie MB
Advertisement Number: 45485
Salary(s): AY3 $48,569.00 - $56,928.00 per year
Closing Date: July 27, 2026
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people, visible minorities and persons with disabilities.
An eligibility list may be created for similar positions and will remain in effect for 12 months.
Manitoba Public Service Delivery is seeking a qualified candidate to fill the position of an Administrative Assistant in Portage la Prairie.
To be considered for this competition you must submit an application form and resume. See below for further instructions.
Click here to access the application form.
Duties:
Under the general direction of the Manager of Administration and Finance, the incumbent is responsible to provide administrative support to branch staff in the day to day administration of Crown Lands transactions and various other types of real estate transactions. This includes regular administrative support duties (incoming and outgoing mail, reception duties, office supply orders, filing, copying, searches, updating spreadsheets, other duties as assigned), as well as incoming Requests for Services and circulations to other departments.
Qualifications:
Essential:
- Post-secondary education in an administrative field and/or experience performing various administrative, clerical and reception duties in an office type of environment such as, but not limited to: tracking correspondence, processing incoming and outgoing mail, filing, managing calendars and shared inboxes, coordinating meetings, answering phones, etc.
- Experience and proficiency with Microsoft Office programs (Excel, Word, and Outlook) or similar software applications.
- Strong written communication skills with experience drafting, proofreading, editing and/or formatting correspondence with a high degree of accuracy and attention to detail.
- Strong verbal communication skills.
- Strong organizational and time management skills with the ability to prioritize workloads and effectively manage tight deadlines.
- Strong interpersonal skills with the ability to maintain effective working relationships with employees at all levels of the organization and external contacts.
- Ability to work independently and solve problems.
- Ability to work with highly sensitive material in a confidential and professional manner.
Desired:
- Knowledge of real estate conveyance process.
Conditions of Employment:
- Must be legally entitled to work in Canada
- Must provide and maintain a satisfactory Criminal Record Check
Advertisement # 45485
Talent Acquisition
Human Resource Services
600-259 Portage Avenue
Winnipeg, MB, R3B 2A9
Phone: 204-945-7518
Fax: 204-945-0601
To be considered for this competition you must submit an application form and resume. Complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. The selection board will rely only on information provided in this form to determine whether a candidate will be invited for further assessment. Note: You are not required to submit a cover letter, but may be asked to submit references, or other documentation at a later point if invited for further consideration.
Click here to access the application form.
WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
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