Job Summary
We are seeking a detail-oriented and organized Bookkeeper/Administrative Assistant to join our team. This role combines essential bookkeeping responsibilities with administrative support duties, ensuring smooth office operations. The ideal candidate will possess strong computer skills, experience with QuickBooks and Microsoft Office, and excellent customer service abilities. This position offers an opportunity to work in a professional environment where accuracy, organization, and communication are highly valued.
Duties
- Manage accounts receivable and payable using QuickBooks
- Perform data entry and maintain accurate financial records
- Handle invoicing, billing, and bank reconciliations
- Assist with payroll processing and tax preparations
- Provide administrative support including filing, document management, and record keeping
- Answer multi-line phone systems and direct calls appropriately
- Greet visitors at the front desk with professional phone etiquette and customer service skills
- Schedule appointments, manage calendars, and coordinate meetings
- Support medical or dental office functions as needed, including patient check-in and appointment scheduling
- Prepare correspondence, proofreading documents for accuracy and clarity
- Maintain organized filing systems both digitally (Google Workspace) and physically
Skills
- Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), and Google Workspace
- Strong data entry skills with high accuracy and typing speed
- Excellent organizational skills with attention to detail
- Clerical experience with filing systems and front desk responsibilities
- Experience handling multi-line phone systems and providing superior customer support
- Knowledge of medical or dental office procedures is a plus, including dental receptionist or dental office experience
- Effective communication skills with good phone etiquette
- Ability to perform proofreading and ensure document accuracy
- Previous administrative experience demonstrating multitasking capabilities and professionalism
This role is vital to maintaining efficient office operations while providing exceptional support to clients and staff. The ideal candidate will be proactive, dependable, and capable of managing multiple responsibilities in a fast-paced environment.
Pay: From $18.25 per hour
Work Location: In person
