OUR STORY.
Founded in 1997 by Matt Phillips and Adam Cohen, Phillips & Cohen Associates Ltd (PCA) has become a recognized leader in compassionate engagement services, with offices located around the globe.
As part of our ongoing expansion, PCA is currently seeking motivated candidates to join our team and contribute to the next phase of our continued growth.
CAREER OPPORTUNITY
Bilingual Administrative Specialist (6-Month Contract)
We are currently looking for a proactive and detail-oriented Administrative Specialist to join our team on a 6-month contract and support our Canada operations.
In this role, you will play a key part in ensuring smooth day-to-day operations by coordinating office activities, supporting document and records management, conducting research, and providing front-desk support. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering high-quality administrative support.
This role requires full-time on-site presence, with standard hours from 8:00 a.m. to 5:00 p.m. (including a one-hour lunch break). It is a medical leave replacement and may become permanent based on business needs and individual performance.
WHAT YOU WILL BE DOING
- Coordinate day-to-day administrative activities, including correspondence, scheduling, and document management
- Welcome visitors and provide front-desk and reception support
- Prepare, print, envelope, and dispatch letters by post; coordinate scanning, signing, copying, and binding of documents in line with internal administrative procedures and documentation standards
- Maintain organized filing systems and support document preparation
- Conduct research related to estate and property searches and follow up on requests
- Support claim processes and maintain accurate operational records
- Assist with invoice processing and administrative finance tasks
- Provide support across departments to ensure smooth operations
WHAT’S IN IT FOR YOU
- A collaborative and supportive work environment
- Hourly rate: $22.00 per hour
- Free on-site parking
- Free access to on-site gym
- Employee assistant Program
QUALIFICATIONS
- 5+ years of administrative or office coordination experience
- Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent organizational and multitasking skills
- Excellent verbal and written communication skills in English and French
- Ability to work independently and manage competing priorities
- High attention to detail and commitment to accuracy
- Professionalism and discretion when handling confidential information
WHAT NOW?
If this job ad resonates with you, apply now and our human resources team will be delighted to review your candidacy.
About Phillips & Cohen Associates, Ltd.
PCA provides Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, disability, marital status, sexual orientation, veteran status, genetic information and any other basis protected by federal, state or local laws and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of our jobs.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. #CAIND
