Who We Are
CJ Glass and Mirror Inc. is one of Calgary’s leading manufacturer and installer of closet shelving, shower doors, mirrors, closet doors, room dividers, frameless shower glass and custom cut interior glass. The Production Facility includes a 7,243 sq. ft. shop and loading area, mezzanine office space, and a 1,100 sq. ft. showroom and office area. Our teams work closely with new home builders, renovators, infill specialists and retail clients to exceed customer expectations. We provide high quality products with each item customized for the perfect fit and installation. CJ Glass custom closet and glass solutions are tailored to each individual job with all aspects of design and budget in mind. Learn more about us here: https://cjglass.ca/
Our Opportunity
We are seeking an Administrative & Coordination Assistant to provide essential administrative and operational support to ensure the efficient coordination of projects, installers, customers, and builders. This role is responsible for scheduling, communication, documentation, and maintaining accurate records while supporting day-to-day operations. The Administrative Coordinator will assist with invoicing, quoting, and purchasing with potential to acquire full accountability for these functions.
Key Responsibilities
Project & Installation Coordination
- Schedule and book installation jobs, including rescheduling when required.
- Process completed measure appointments, ensuring measure tasks are closed and installation dates are accurate.
- Complete and maintain work orders.
- Communicate with customers and builders regarding scheduling, updates, and inquiries.
- Work closely with installers to ensure schedules are achievable and all required information and materials are available.
- Update and maintain builder portals, including Buildertrend, SupplyPro, JobTread, and other required platforms.
- Schedule service appointments, tracking and posting completed service work.
- Prepare daily installer lists pull required paperwork.
- Coordinate material and product deliveries to support installation schedules.
General Administrative Support
- Scan and file completed orders and project documentation.
- Maintain and update operational spreadsheets, including service logs and forecasting reports.
- Order office and operational supplies.
- Answer incoming phone calls, respond to inquiries, and direct messages appropriately.
- Maintain and update Standard Operating Procedures (SOPs).
- Monitor and maintain installer safety certification records to ensure compliance.
- Prepare logistics for bi-weekly installer meetings.
- Enter Team Member vacation requests into the shared calendar.
- Update Team Member list and ensure information is kept current and accurate.
- Additional administrative and operational support as required.
Qualifications
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- High level of accuracy and attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency with Microsoft Office applications, particularly Excel.
- Experience with scheduling software, builder portals, or project management platforms is considered an asset.
- Ability to work collaboratively with customers, builders, installers, and internal Team Members.
- Ability to anticipate challenges and develop practical solutions.
- Post-secondary education in Business Administration, Office Administration, or a related field is considered an asset but is not required.
If you're interested in this opportunity and believe you're a strong fit, please submit your application by July 19, 2026.
Pay: $21.00-$25.00 per hour
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
Work Location: In person
