Staff - Union
CUPE 2950
CUPE 2950 Hourly - Administrative Support 1 (Gr1)
Events Concierge UBC Botanical Garden
Administrative Support | Botanical Garden and Centre for Horticulture
$19.43 - $25.90 CAD Hourly
July 28, 2026
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
October 31, 2026
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Description Summary
The part time (casual) Event staff member works within the Event team to organize and set-up for events, classes and functions at UBC Botanical Garden. Performs opening procedures while greeting clients, guests, caterers and service providers. Assists customers with any changes or problems with their event requirements, including troubleshooting basic requirements. This position responds to the needs of the external clients as they occur and provides day of event support that are held outside normal UBC Botanical Garden operating hours. Works without direct supervision and must be willing to work evening and weekends and feel empowered to make decisions and call on campus resources (Security, RCMP, etc) as needed.
Organizational Status
Reports to Administration and works directly with the Bookings & Events Coordinator.
Work Performed
Provides support to clients in a pro-active and positive manner.
Greets and directs caterers and service providers to the appropriate locations.
Troubleshoots basic requests and assists clients with any additional requests.
Liaison with UBC venue and client.
Visitor cart driver for events.
Responsible for UBC issued keys and lock up of facility after event.
Enforce the terms of the event contract and venue policies in a friendly non-confrontational profession manner.
Ensures client belongs are removed after event (i.e. decorations)
Reports any changes in customer specifications to Administrative Manager or Booking & Events Coordinator
Consequence of Error/Judgement
All information must be accurate and provided in a courteous, respectful, timely and supportive way. Client service decisions and attitudes have a direct impact on revenue and event planning. Incomplete information or mishandling of clients inquiries, concerns, or problems can cause a negative impact on the UBC Garden and the reputation of UBC. Inability to deal with the public and volunteers in tactful, helpful and courteous manner would directly affect the operations and give an adverse image of the Botanical Garden to the University and to the public.
Supervision Received
Receives detailed instructions during orientation and on new assignments or changes in procedures. Carries out duties the day of event with no supervision and addresses any new unusual problems to the Administrative Booking Assistant and or Administrative Manager.
Supervision Given
none
Minimum Qualifications
High School graduation, plus two years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
-
Valid Drivers License preferred
One year relevant experience or the equivalent combination of education and experience.
Hotel or Event experience preferred.
Must be available to work weekends and some weekday evenings. (Varied hours between 9am - midnight)
Ability to communicate effectively verbally and in writing.
Ability to communicate in a clear, attentive, and polite manner.
Ability to listen actively and attentively, and obtain clarification as required.
Ability to deal with people in a courteous, calm manner.
Ability to effectively resolve client complaints in a calm, non-confrontational manner, and by exercising sound judgment.
Ability to work effectively with minimal supervision.
Ability to deal with a diversity of people in a calm, courteous, and effective manner.
Ability to understand and apply policies, procedures, and instructions.
Ability to maintain accuracy and attention to detail.
Ability to prioritize and work effectively under pressure to meet deadlines.
