About Us
Health and Wellness Colleges of Canada (HWCC) is a leading provider of massage therapy education in Western Canada. We train ethical, skilled, and professional Registered Massage Therapists (RMTs) committed to improving health and wellness in their communities. Our values—Professional, Reputable, Collaborative, Ethical, and Well-Being—define our work culture.
Role Overview
The Human Resources Coordinator provides administrative and operational support to the Human Resources and Payroll Manager. This entry-level role supports recruitment, onboarding and offboarding processes, employee records administration, payroll and benefits support, HR systems maintenance, and employee engagement initiatives across three brands. The HR Coordinator helps ensure all HR activities are completed accurately, confidentially, and in compliance with organizational policies and applicable employment legislation, while contributing to a positive and supportive workplace culture.
Key Responsibilities
Recruitment and Selection
- Assist with recruitment activities, including posting job openings, reviewing applications, and scheduling interviews.
- Coordinate candidate communications throughout the hiring process.
- Support hiring managers by arranging interviews and preparing recruitment-related documentation.
- Maintain applicant tracking records and ensure recruitment information is accurate and up to date.
- Assist with preparing employment offers and onboarding documentation.
Onboarding, Offboarding, and Employee Life Cycle
- Coordinate new hire onboarding activities, including preparing employee documentation, scheduling orientations, and supporting account and system setup.
- Maintain employee records and update HR systems with employment changes, including transfers, promotions, and status updates.
- Assist with tracking probationary periods and performance review timelines.
- Support employee offboarding activities, including documentation, equipment return coordination, and system access updates.
- Assist with exit interview administration and maintain accurate employee lifecycle records.
- Ensure HR systems are updated with onboarding, offboarding, and employee status changes.
HR Administration and Compliance
- Maintain accurate, organized, and confidential employee files and HR records.
- Assist with leave administration and employee documentation while ensuring compliance with organizational policies and employment legislation.
- Provide payroll processing support as needed to help ensure accurate and timely payroll administration.
- Assist with benefits administration, employee data updates, and related documentation.
- Coordinate and maintain HR calendars to support recruitment activities, onboarding schedules, performance review cycles, training programs, and other departmental initiatives.
- Support HR reporting, recordkeeping, and compliance requirements.
- Maintain HR databases and tracking systems to ensure information remains current and accurate.
Employee Relations and Culture
- Serve as a first point of contact for routine employee inquiries and direct more complex matters to the appropriate HR team member.
- Assist with employee engagement, recognition, and wellness initiatives.
- Support HR communications and employee programs that promote a positive and inclusive workplace culture.
- Help coordinate staff events, training sessions, and employee activities as required.
Systems and Technology
- Coordinate employee account setup and access requests in partnership with IT and other departments.
- Assist with maintaining employee access to email, HR systems, and workplace technology.
- Support timely updates and deactivation of employee accounts related to employment changes.
Other Duties
- Provide administrative support to the Human Resources and Payroll Manager as required.
- Assist with HR projects, process improvements, and departmental initiatives.
- Perform other related duties as assigned.
Qualifications
Education
- Diploma or degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience.
Experience
- 1–2 years of human resources or administrative experience, preferably in an educational or private career college setting.
- Previous experience in an office or administrative environment is considered an asset.
Skills and Abilities
- Strong organizational skills with exceptional attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
- Effective verbal and written communication skills.
- Strong interpersonal and customer service skills with the ability to build positive working relationships.
- Proficiency with Microsoft Office applications and the ability to learn new HR systems and technologies.
- Ability to manage multiple priorities, maintain accurate records, and meet deadlines in a fast-paced environment.
- Knowledge of employment standards, payroll processes, and HR practices is considered an asset.
- Demonstrated commitment to equity, inclusion, and respectful workplace practices.
Job Types: Full-time, Permanent
Pay: $45,000.00-$50,000.00 per year
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care
Work Location: In person
