Company Overview
A.R.G. Group Inc. is a privately owned Canadian business headquartered in Vaughan, Ontario. It has been owned and operated by the family since its inception. Over the past 50 years, A.R.G. Group Inc. has evolved from a construction contractor to a diverse group of companies involved in:
- Commercial Property Construction & Management across North America (Canada, US, and Mexico)
- Residential Development in the GTA and Southwestern Ontario.
- Automotive Components & Infrastructure Equipment design, engineering, and manufacturing.
- Captive Insurance.
- Financial Asset Holdings & Investments, including solar energy and carbon capture.
Position Overview
We are seeking a loyal and adaptable Executive Assistant to provide comprehensive support to the business owner of an established, generationally diverse, family-owned business. This person values discretion and confidentiality and executes this requirement through all required responsibilities and beyond. Operating 100% on-site from our office in Vaughan, Ontario, this role support and manages corporate operations, family logistics, and private aviation coordination.
The ideal candidate is a dedicated, career-focused Executive Assistant who finds professional fulfillment in organization, supporting time-management and scheduling, balancing all priorities both personal and corporate, and dedicated to building a long-term relationship with the business. We are looking for an individual with a history of commitment, with a desire to establish themselves within a stable, respectful, and collaborative family-oriented corporate environment.
This role is for a current vacancy.
Core Qualifications
- Confidentiality: A proven commitment to privacy, discretion, professionalism and confidentiality. This role will be privy to sensitive corporate and personal information; discretion must be maintained. As part of the acceptance of this position, a signed NDA and background check are required.
- Commitment and Loyalty: A history of long-term tenure in previous roles. The successful candidate will view this position as a value-add opportunity, taking pride in their work and assuming ownership of their responsibilities. They will also have a genuine interest in building a long-term career within the company while fostering a positive and collaborative relationship with the family and corporation.
- Professional and Positive Attitude: A solutions-oriented professional who genuinely enjoys helping others and takes pride in a job well done within all expectations and responsibilities of the role.
Essential Duties and Responsibilities
Calendar & Communications
- Dual Calendar Management: Masterfully coordinate the business owner’s corporate schedule alongside a dynamic personal calendar, ensuring business meetings, travel, family and personal events never conflict.
- Inbox Management: Proactively clear and organize corporate and personal inboxes, drafting responses on the business owner’s behalf and directing internal personal and business requests appropriately ensuring all responsibilities are attended to.
Corporate Administration
- Meeting Minutes & Filings: Attend business meetings to take clear, accurate, and professional minutes. Assist with corporate documentation, record keeping and filing.
- Communication: Comfortably adapt to the different communication styles of a traditional office culture. Manage and execute communication strategies through various methods including, but not limited to, paper, peer-to-peer conversations as well as digital means within a generationally diverse organization.
- Event Coordination: Organize and execute a range of events, from corporate board dinners, off-site conferences and office milestones to small personal gatherings, managing all vendor relationships from start to finish.
Aviation Liaison & Logistics
- Manager Interface: Serve as the central point of contact for the external airplane manager, planning and tracking trips, tracking ongoing plane repairs, scheduled maintenance, and hangar logistics.
- Crew Coordination: Assist with the logistical coordination of pilot hires, crew schedules, and onboarding documentation.
- Flight Management: Oversee end-to-end travel logistics, including flight manifests, FBO details, ground transportation, and catering for private flights.
Flexibility
The Executive Assistant role is newly established and continually developing. The right candidate will openly embrace the role and all responsibilities, understanding that compatibility will be achieved over time through deliberate or natural adaptation to the needs of the Business Owner and the company.
Education, Skills and Abilities
- Education: Bachelor's degree or post secondary education in a related field
- Experience: 5+ years of experience as an Executive Assistant, Legal Assistant or other related field, preferably within a family-owned, privately held organization.
- Technology: Strong technological literacy with hands-on experience using Microsoft Office Suite and other workplace technology and systems.
- Work Style: Comfort working 100% on-site in a traditional, generationally diverse office environment. Exceptional emotional intelligence to navigate varying interpersonal dynamics with patience and tact.
- Aviation Familiarity or Interest: Prior experience or strong comfort level and interpersonal skills to liaise with aviation providers or flight crews is a significant asset.
What Success Looks Like: Success in this role is built on trust, reliability, professionalism, and strong working relationships. As the successful candidate becomes familiar with the business operations and requirements of the business owner, the role will naturally evolve with increased responsibility, independence, and opportunities to provide meaningful support across a variety of priorities and needs.
Compensation & Benefits
- Salary: $70,000-$85,000 - The compensation for this role is reflective of the successful candidates, skills, abilities, education, market analysis and internal equity and other role specific considerations. We recognize that each candidate will bring a distinct contribution to the organization and welcome open and honest conversations about compensation throughout the hiring process. We encourage all qualified candidates to apply.
- Benefits: Comprehensive group benefits package (Extended Health Care, Dental, and Vision)
- Retirement: Group RRSP matching program to support your long-term financial future
- Growth Incentive: A structured review of scope and compensation after the first year of employment, based on performance and role evolution; follow by annual reviews and adjustments as appropriate
Use of AI – Job Applications are reviewed by humans. We do not use AI to screen, assess or process candidates.
AODA- We are committed to creating an accessible and inclusive hiring process. Accommodations are available upon request for candidates participating in all aspects of the recruitment process, in compliance with the Accessibility for Ontarians with Disabilities Act (AODA)
Only those candidates selected for next steps and interviewing will be contacted directly. We thank all applicants for your interest in the opportunity at hand.
#in-go
Pay: $70,000.00-$85,000.00 per year
Benefits:
- Dental care
- Extended health care
- RRSP match
- Vision care
Work Location: In person
