We are an established excavation and demolition contractor serving the Lower Mainland. We are looking for an experienced Construction Project Administrator / Project Accounting Coordinator to join our office team in Port Coquitlam.
This is a full-time office position supporting project administration, documentation, billing coordination, and project accounting preparation. This role can easily grow into something more for the right person.
This role is approximately:
- 70% Construction Project Administration
- 30% Project Accounting Coordination
This is not a Project Manager position and is not a field-based role.
Main Responsibilities
- Set up and maintain organized project files
- Track project documents, emails, changes, approvals, and follow-up items
- Support estimating and operations after projects are awarded
- Assist with change order tracking and documentation
- Assist with monthly progress billing and invoice preparation
- Prepare and organize project documents before sending to accounting
- Coordinate with accounting regarding billing backup, job costing, and required paperwork
- Track project costs, extras, budgets, and related documents
- Assist with scheduling coordination and project follow-ups
- Communicate with clients, subcontractors, suppliers, field staff, and office staff
- Follow up on missing information, pricing, approvals, paperwork, and documents
- Support subcontractor coordination and prepare project close-out documents
- Keep active, completed, and pending project records organized and up to date
- Support general office administration related to construction projects
Required Qualifications
- Previous experience in construction administration, project coordination, or project accounting
- Experience with excavation, demolition, civil construction, or construction accounting is an asset
- Strong organization, follow-up, and time-management skills
- Strong attention to detail and accuracy
- Able to manage multiple projects and priorities at the same time
- Good understanding of project paperwork, extras, change orders, invoices, and job files
- Excellent verbal and written communication skills
- Comfortable communicating with clients, subcontractors, suppliers, field staff, and office staff
- Proactive, reliable, and able to work independently
- Able to work in a busy office environment with changing priorities
- Proficient with Microsoft Office (Outlook, Excel, and Word), as well as Bluebeam
- Experience with construction software or accounting systems is an asset
- Must have access to a reliable personal vehicle for daily commuting to our Port Coquitlam office
Ideal Candidate
The ideal candidate is organized, detail-oriented, reliable, and comfortable working in a busy construction office. This person should be strong with follow-up, paperwork, communication, and keeping project information accurate and organized.
How to Apply
Please send your resume and a brief summary of your relevant construction administration, project coordination, or project accounting experience to [email protected].
Pay: $54,000.00-$75,000.00 per year
Benefits:
- Casual dress
- Dental care
- On-site parking
Ability to commute/relocate:
- Port Coquitlam, BC: reliably commute or plan to relocate before starting work (required)
Application question(s):
Experience:
- Project coordination: 2 years (preferred)
Language:
Work Location: In person
