Administrative Assistant – Legal Office
Location: Pickering, Ontario Position Type: Full-Time, On-SiteFortelex Legal Professional Corporation is seeking a highly organized, reliable, and technology-savvy Administrative Assistant to join our team. This is an on-site position within the Durham Region and is ideal for someone detail-oriented, professional, and able to manage multiple priorities in a busy legal office environment.
Key Responsibilities
- Provide general administrative and clerical support to the lawyer and legal team.
- Manage calendars, appointments, meetings, and scheduling.
- Monitor and organize emails and correspondence.
- Prepare, format, edit, scan, merge, and organize documents and PDF files.
- Assist with the preparation and organization of client files and legal documents.
- Maintain accurate electronic and physical filing systems.
- Perform data entry and maintain client and administrative records.
- Assist with client communications and general inquiries.
- Coordinate meetings and follow up on administrative tasks and deadlines.
- Support the day-to-day operations of the law office.
- Perform other administrative duties as required.
Required Qualifications and Skills
- Previous experience in an administrative assistant, office assistant, receptionist, or similar role.
- Excellent organizational and time-management skills and strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and prioritize work effectively.
- Strong computer skills and demonstrated ability to learn new technology quickly.
- Proficiency with Google Workspace, including Gmail, Google Drive, Google Docs, Google Sheets, and Google Calendar.
- Proficiency with Adobe Acrobat and working with PDF documents.
- Experience with calendar and appointment management.
- Ability to work independently while also functioning effectively as part of a team.
- Professionalism, discretion, and the ability to handle confidential information.
Nice to Have
- Previous experience working in a law firm or professional services environment.
- Experience with legal practice management software.
- Familiarity with legal terminology and document management.
- Experience managing electronic client files and administrative workflows.
How to ApplyInterested candidates are invited to submit their resume to: [email protected]
Pay: $17.60-$22.00 per hour
Location:
Work Location: In person
