Reporting to the Senior Director of Design & Construction, the Construction Coordinator works closely with Project Managers and Designers to support the successful delivery of all construction projects.
This role is ideal for someone who thrives in a fast-paced environment, values strong team support, and understands the importance of precise, reliable administrative coordination. The successful candidate is highly motivated, detail-oriented, and an exceptional multi-tasker.
Organize and maintain supplier quotes, invoices, contracts, purchase orders, and project documentation.
Maintain comprehensive project files, including drawings, tenders, construction trackers, and invoices.
Develop a strong understanding of the full lifecycle of a construction project.
Track project timelines and develop/maintain project and trade trackers.
Prepare meeting schedules, minutes, reports, and presentations.
Utilize Sage 300 for construction invoice draws and project support.
Use Smartsheet tools effectively, including managing trackers and creating automations to enhance workflows.
Facilitate communication between Project Managers, suppliers, internal teams, and franchise partners.
Support Project Managers with invoice and purchase order reconciliation at project close-out.
Proactively recommend improvements to workflow processes, standards, and procedures.
Build and maintain strong relationships with franchise partners, vendors, and internal stakeholders.
Understand key contract types, including lease agreements, franchise agreements, and general contractor contracts.
Assist with invoice distribution, organization, and supporting documentation through Factura.
Support departmental budget management.
Assist with fund disbursements involving franchise partners and financial institutions.
Support Real Estate and Franchise teams in tenant allowance disbursements.
Provide documentation and support to vendors and suppliers for store builds and renovations.
Support Project Managers with budget tracking throughout construction.
Lead bi-weekly development meetings and assist with occasional franchisee training.
Contribute to the development of quarterly departmental newsletters.
Monitor and track vendor rebates.
Coordinate with vendors, franchise partners, and other external parties to obtain amended documents as needed.
Provide administrative support for design and construction rollouts, renovations/rebrands, and resales.
Understand vendor payment timelines and construction draw billing/payment schedules.
Provide ongoing administrative support to franchise partners outside the active project lifecycle, including supplying documents required for government audits.
Bachelor’s degree preferred, ideally with a concentration in Accounting or a related field.
Minimum 3+ years of experience working within construction departments or supporting construction project teams, preferably in the quick service restaurant industry.
Exceptional attention to detail and organizational skills, with the ability to manage multiple tasks, meet deadlines, and quickly learn new procedures and tools.
Strong working knowledge of Sage 300, Smartsheet, and the Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
About Us
MBI Brands (the “Company”) is one of Canada's largest privately held restaurant companies, franchising and operating two premium QSR brands—Mary Brown's Chicken and Fat Bastard Burrito. Both brands have established MBI Brands as a nationally recognized franchisor of choice. Renowned for its family-like culture, the Company fosters an environment where team members can grow, thrive, and make meaningful contributions. Driven by a dedicated team of Operators Who Care, MBI Brands is committed to excellence, best‐in‐class service, and serving guests, teams, and communities worldwide.
We are a team of Operators Who Care, strongly focused on excellence, best-in-class service, and caring for our guests, teams and communities across the globe. We celebrate our people—from new hires to our most tenured employees—creating a culture built on respect, inclusivity, collaboration and teamwork. With nearly 400 locations worldwide and plans to double our footprint in the next few years, we are embarking on exciting expansions into both new and existing markets, including the UK, Mexico, India, and Pakistan.
MBI Brands holds the prestigious Canada’s Best Managed (Platinum Member) designation and has also received numerous awards, including the Canadian Franchise Association’s Franchisee Satisfaction Award and recognition as one of the Best Places to Work.
We are proud to offer a range of unique and attractive benefits:
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Extended health benefits coverage including dental coverage, critical illness coverage, life insurance, and long-term disability
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Eligibility to participate in our retirement savings plan with employer match
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Minimum of three weeks paid vacation
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Career advancement opportunities
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Wellness programs, with an on-site gym and personal trainer
Bonus eligibility: discretionary annual bonus.
Base Salary $60,000.00 to $70,000.00. Base salary for this position may vary based on relevant factors such as experience, education, location, and skills.
This posting is for an existing vacancy.
MBI Brands is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where employees feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to the Company. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.
MBI Brands is an equal opportunity employer and equally considers all applicants. Should you require an accommodation through the selection process, please reach out to us at 905-513-0044, or at [email protected]
