Title: Payroll & Benefits Clerk
Status of Position: Term (6 months)
Hours of Work: Monday – Friday, 8:30am – 4:30pm (on site)
Office Location: Shubenacadie, NS
POSITION SUMMARY:
The Payroll & Benefits Clerk is accountable for providing accurate and timely processing of payroll, benefits and other related financial administrative services for all employees of the Agency.
KEY RESPONSIBILITIES:
Provides accurate, timely, and efficient payroll and other related financial-administrative services to employees within the Agency
Completes bi-weekly payroll for all employees, which requires performing timesheet calculation and data entry; benefit deduction calculation, manual checks (when required), pay increases, wage garnishments
Responds to inquiries from employees who are seeking information on salaries and benefits
Discusses payroll and employment-related areas of concern with the Finance Supervisor and HR Manager (and/or with Chief Financial Officer on more contentious issues).
Calculates retroactive pays for employees for cost-of-living adjustments as well as for performance evaluation increments
Updates individual payroll profiles and ensures maintenance of employee payroll files for all necessary documentation
Issues timely Receiver General payments for payroll remittances, group insurance, pension and WCB payment remittances
Communicates and assists new employees on the applications for group insurance and pension plan
Initiates and deletes group insurance benefits and pension coverage due to change in employee circumstances
Completes and files annual T4’s, reconciling the T4’s to total compensation, CPP, EI and tax deductions and ensuring proper pension reporting on the T4’s
Completes Records of Employment as needed
Calculates group insurance annual adjustments for employee and employer group insurance rates for all benefits
Discusses group insurance matters and concerns with group insurance agent on various employee benefits
Corresponds with Supervisors of all departments and/or their staff on payroll related concerns on time submission, employee benefits, and various other matters
Completes all required documentation when employees retire, resign, or are terminated, including notifying group insurance and pension providers.
Reviews accuracy and completion of applications for group insurance (i.e. short-term and long-term disability) and workers’ compensation and submits these documents to providers
Processes Worker’s Compensation and CRA payroll remittance payments twice per month and ensures they are promptly remitted
Completes monthly reconciliations of the general ledger accounts associated with payroll
Maintains records of employees who are on leave and manages payroll and group insurance associated with leave periods
Initiation and deletion of group insurance and pension beefits due to change in employment circumstances (i.e. upon notices of resignation, retirement, termination)
Ensures that proof of liability insurance is on file for employees using their vehicles to transport clients/children
Maintains records and filing system for payroll and benefits in a confidential manner
Performs other related payroll/employment related duties as assigned or as required
This position demands a keen eye for detail, strong organizational skills, adherence to financial policies, and the ability to collaborate effectively with team members across different departments. It also requires adaptability to handle diverse financial tasks, from daily processing to annual audit support.
QUALIFICATIONS:
Degree or diploma in Business Administration (or similar field of study), with a major or concentration in Accounting or Finance and/or 3-5 years’ experience providing accounting, bookkeeping, and/or payroll functions
Knowledge of payroll processing as well as mandatory governmental deductions (i.e. EI, CPP, Tax)
Knowledge of Workers' Compensation regulations and filings
Knowledge of financial record keeping, report preparation, filing methods, and records management with experience managing large volumes of financial data
Understanding of basic principles and practices of accounting and bookkeeping
Comprehensive knowledge of computer applications, such as Microsoft Office (Excel, Word, Outlook), Accpac, Sage 300, and electronic file transmission
Experience completing payroll processing and other payroll activities
Excellent written and verbal communication skills, with the ability to explain financial information to a diverse group of individuals
Demonstrated organizational and time-management skills
Excellent customer service skills and ability to remain professional in all situations, including the ability to respond appropriately to internal and external counterparts
High degree of accuracy and attention to detail
Must be able to work well under pressure in a busy, fast-paced environment
Ability to work both in a team and independently
Clear understanding and demonstrated respect toward internal and external confidentiality procedures and requirements
Willingness to enhance knowledge and understanding through additional training and professional development
Possession of a valid driver’s license and regular access to a personal vehicle
Classification Range: LV4(0.80) – LV4(1.20)
Salary range: $48,929.40 - $70,675.80
What We Offer
Based on the employment status, successful candidates may be eligible for our comprehensive health and dental benefits package as well as a defined contribution pension plan.
We offer a wide range of benefits such as:
− Employee and Family Assistance Program
− Three (3) weeks’ vacation to start
− Paid time off for Christmas office closure
− Wellness Days
As part of the hiring process, successful candidates must undergo a
vulnerable sector check and provide clearance from the child abuse registry.
Deadline for Application: Until filled
We are an equal-opportunity employer. All aspects of employment including the decision to hire, promote, or discharge, will be based on, competence, performance, and Agency need.
Qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preferences Policy of the Canadian Human Rights Commission.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials. We thank all applicants for their interest, however, only those selected for an interview will be contacted. Non-Canadian applicants must be able to provide proof of current entitlement of eligibility to work in Canada.
Job Types: Full-time, Fixed term contract
Contract length: 6 months
Pay: $48,929.40-$70,675.80 per year
Work Location: In person
