Hours of Work: 20 hours per week, Monday to Friday with after hours/evening work as scheduled. This is a hybrid position. Minimum 1 days/bi-week on-site
Reports to: Chief Financial and Operating Officer
Salary range: $31.25 - $36.53 / hour
The Payroll Specialist owns the end-to-end bi-weekly payroll and time-and-attendance cycle for approximately 120 union and non-union employees, ensuring every pay run, remittance, and year-end report is delivered accurately, compliantly, and reliably. The role optimizes ADP Workforce Now/eTime, administers HOOPP, reconciles Manulife premiums, WSIB and union remittances, and provides cross-organizational payroll and time guidance. The Payroll Specialist supports fiscal stewardship and enables us to deliver on our commitment to dignified, harm-reduction-oriented care for people living with and at risk of HIV.
Payroll processing & compliance:
Deliver error-free, bi-weekly payroll, meeting all legislative, collective-agreement, and policy requirements.
Interpret collective agreements, ESA, and CRA rules to apply correct earning, deduction, and termination codes
Time & Attendance System Management:
Pension & Benefits Administration:
Stakeholder support, training, and continuous improvement:
Conduct regular and ad-hoc reviews of payroll set up and processes to identify deficiencies within existing procedures and/or configuration; recommend and implement enhancements to drive productivity, efficiencies, service excellence and full payroll compliance.
Demonstrated ability to adhere to CRA, ESA, WSIB, and other legislative compliance standards
Experience and knowledge of working within a unionized environment (OPSEU, ONA, SEIU)
